Job Title: Executive Assistant
Company: Tamarack Homes & Tartan Homes
Reporting to: Co-Presidents, Tamarack Homes & Tartan Homes
Location: 3187 Albion Road South, Ottawa, Ontario K1V 8Y3
About Us
Tamarack Homes and Tartan Homes are part of the Taggart Group of Companies, a proud, family-owned organization with deep roots in the Ottawa region. With legacies spanning more than 50 years, both builders have earned a reputation for quality craftsmanship, thoughtful design, and lasting communities. Whether it’s Tamarack’s tradition of excellence or Tartan’s commitment to homes that are built better, look better, and live better, both share the same foundation of integrity, quality, and community.
As part of the Taggart Group, our employees benefit from long-standing stability, continued growth, and opportunities to build meaningful, hands-on careers. At Taggart, you’ll be part of something bigger — and what you do today will make an impact for years to come.
Work Description
The Executive Assistant (EA) will provide high-level administrative support to the Presidents of our homebuilding division, including Sales, Marketing, Construction, and Land Development. This role involves coordinating schedules, meetings, communications, and reports to help ensure efficient day-to-day operations. The EA will assist with organizing information, projects and events across all departments. The position requires strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.
Major Responsibilities:
Executive & Administrative Support
Prepare, edit, and proofread correspondence, reports, proposals, presentations, and meeting materials.
Manage calendars, schedule meetings, and ensure all documentation and logistics are handled accurately and on time.
Communication and Coordination
Manage the flow of information between internal teams, external partners, and stakeholders.
Prioritize and triage inquiries, ensuring timely follow-up on critical matters.
Meeting and Event Management
Plan and coordinate meetings, conferences, and company events, including room bookings, agendas, minutes, and follow-ups.
Arrange travel and accommodations for executive activities and corporate initiatives.
Prepare and print relevant materials for meetings
Operational Support
Provide administrative and coordination support for planning, budgeting and project execution activities
Conduct research, analyze data, and preparing summary reports or presentations to aid decision-making.
Track key deliverables, decisions, and follow-ups to ensure accountability and progress
Financial and Contract Administration
Manage executive expense reports and reimbursements in compliance with company policy.
Coordinate the administrative review and signing of contracts and agreements, maintaining organized records and ensuring proper authorization.
Confidentiality and Professional Representation
Handle sensitive and confidential information with discretion.
Represent the Co-Presidents and the organization with professionalism in all interactions, fostering strong relationships across the company and with external stakeholders.
Knowledge, Skills and Abilities
Post secondary education in a related field of study.
5+ years of experience as an Executive Assistant.
High proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and SharePoint.
Proactive and effective organizational and project coordination skills.
Exceptional verbal and written communication skills.
Strong attention to detail.
Ability to handle confidential information with discretion.
Ability to anticipate needs, problem-solve, and take initiative in a fast-paced environment.
A combination of education and experience will be considered.
Working Conditions and Effort
Work is performed in an office environment.
Minimal physical effort – extensive sitting/standing and use of computers.
Works under frequent, known deadlines where workload may surge for short durations.
Application
All candidates are asked to apply via the following link: taggartgroup.bamboohr.com/jobs. Any questions regarding the position can be directed to careers@taggart.ca.
We thank all candidates for their interest, however only applicants selected for an interview will be contacted.
For more information on our company, please visit: http://www.taggartgroup.ca.
Accommodation
The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, gender, sexual orientation, age, marital status, physical or mental handicap, or financial ability.
In accordance with the Accessibility for Ontarians with Disabilities Act, we’re committed to providing accommodation for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to hr@taggart.ca with your request. Your information will be treated as confidential.
