Project Coordinator / Project Specialist, Project Management
The Project Coordinator oversees smaller projects or phase(s) of a larger project. This position is responsible for all aspects of assigned projects over the entire project life (initiate, plan, execute, control, close). The Project Coordinator is familiar with system scope and project objectives, as well as the role and function of each team member, to effectively coordinate the activities of the team.
Responsibilities:
Provide regular project updates to project teams (status meetings, dashboards);
Work closely with Supply Chain/logistics to schedule equipment deliveries and removals;
Prepare client status reports as designated by Project Manager;
Track job progress, and report problems to Project Managers and/or General Manager;
Coordinate and monitor equipment arrival and advise Project Manager upon arrival;
Maintain customer files to include contracts, billing information and SOWs;
Provide accounting support to the group, including key measures reports, cost (equipment, subcontractor, etc.) tracking, and monthly;
Prepare time sheets and expenses for project resources ;
Prepare and distribute customer surveys once projects are completed;
Other duties as assigned by manager or Project Manager(s)
Qualifications:
Post-Secondary Education
Minimum of 2 year of working experience
PMI CAPM or CompTIA Project+ an asset
Bilingual (French Canadian/English) is an asset
Skills:
Bilingual (French/English) preferred
Proficient in MS Office Applications, specifically in Excel (MS Project an asset)
Strong organizational and interpersonal skills
Effective verbal and written communication skills
Ability to handle a variety of administrative duties that require a high attention to detail
Ability to multitask, establish priorities, and meet deadlines
