At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story:' https://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
We are currently looking for an exceptional Administrative Assistant to support our Toronto office. The ideal candidate is welcoming, organized, and helpful, thus supporting our local and Canadian team to help our operations run smoothly.
Primary Responsibilities
In the role of Administrative Assistant, we'll count on you to:
General organization and housekeeping of the office including kitchen and boardroom areas
Responsible for maintaining office and kitchen supplies
Coordinate and manage meeting facilities and arrangements
Liaise with building management and submit tenant requests/orders
Type, revise and combine materials such as correspondence, reports, forms, and meeting minutes using Microsoft Office Suite (Word, PDF, PowerPoint, Excel)
Word processing as needed, including formatting and proof-reading letters, memos, and reports
Data entry as needed in internal software programs, MSExcel, and other software
Support production of reports and drawings
Provide back-up reception duties – greeting employees and visitors, answering and directing telephone calls, delivering messages, sending couriers, and distributing incoming mail
Onboard new staff and support visiting employees
Required to work in the Toronto office every day
Perform other duties as needed
Preferred Qualifications
A minimum of 2 years of administrative experience in an office environment
Ability to work under pressure in a team environment with strong attention to detail and ability to work independently
Excellent communication skills – both verbal and written
Proficiency in Microsoft Suite, primarily Teams, Word, Excel, PowerPoint, Outlook
Proficiency in manipulating PDF documents in Adobe and/or Blue Beam
Proficient in various software applications pertaining to social media a bonus
Problem-solving and solution-finding attitude and aptitude
Required Qualifications
High School diploma or equivalent
Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
Self-motivated, well-organized and detail-oriented
Ability to handle confidential information
Proficiency with MS Office including Word and Outlook
An attitude and commitment to being an active participant of our employee-owned culture is a must
What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.
