JOB SUMMARY
Victor Energy is seeking a Project Document Controller to support Transmission Line and Substation EPC projects in Canada. The job is primarily administrative but will also involve providing document control leadership and expertise to our corporate stakeholders, project teams and clients. The ideal candidate must be a self-starter, capable of working well both independently and in teams, should be detail-oriented and comfortable communicating all issues clearly to various members of the project team, and have a high level of technical proficiency with Document Control Processes and Systems. This is an office-based position located in either Nisku,AB or Calgary, AB.
KEY (CORE) DUTIES AND RESPONSIBILITIES
Maintaining Digital Document Management System
Ensuring that all project documentation submitted to the company document control system by project team members is correctly coded and filed in a timely manner
Ensuring quality of information contained in the company document control system
o documents are correctly and completed coded with the appropriate meta data,
o documents presented in M-Files are the most current version
o prevention of document duplication
Identify and report deficiencies and/or problems with the company document management system
Document Controls Operations
Assisting team members with locating documents, answering document control related questions, and resolving service issues in a timely and professional manner
Manage formal communications transmittals with external stakeholders
Provide front-line system user support and training
Identifying and communicating to the Java Holdings Ltd. Director, Systems issues that impact the delivery of successful Document Controls program
Document Control Processes and Procedures
Support the development, standardization, and operational execution of document control processes and procedures
Provide training and support to stakeholders on document control processes and procedures
KSA’S (KNOWLEDGE, SKILLS, AND ABILITIES, and PERSONAL ATTRIBUTES):
Attention to detail, ability to focus and concentrate for long durations is critical
Excellent communication skills; written and spoken English
Excellent interpersonal and team participation skills.
Solutions oriented, independent problem solver
Ability to work with, and be committed to, the goals and objective of the team and organization as a whole
Ability to work remotely and independently
Demonstrate sound work ethic, ability to multitask, and meet tight deadlines without losings site of priorities
Possess a high level of technical proficiency with Document Control Processes and Systems
Maintain professional, industry, and organizational knowledge to serve as subject matter expert and act as point of contact for all RIM services by staying current with changing technologies and external business practices and consider their possible use at Victor Energy.
EDUCATION AND EXPERIENCE:
Minimum 5 years document control supporting construction projects
Experience with maintaining a digital document management system
College or University Diploma /Degree preferably in Administration, Information Management, or Records Management is preferred
Specific experience with Engineering and Construction document management is an asset
Highly proficient with the Microsoft suite of Office applications, and Adobe PDF.
Extended Healthcare Plan (Medical, Disability, Dental & Vision)
Group RRSP
Group Life - AD&D - Critical Illness Insurance
Training & Development
Employee Assistance Program - Counseling
