Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.
Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets. As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.
Our Core Values
Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities.
The Team Lead, Payroll will oversee payroll operations for both Canadian and U.S. employees, ensuring accuracy, timeliness, and compliance with legislation and internal policies. The role includes team management, cross-functional collaboration, and continuous improvement of payroll systems and processes.
This position will be based at the Calgary Head Office location and reports to the Manager, HR Operations.
Key Responsibilities
Responsible for managing workloads and supporting payroll team members to ensure payroll accuracy and efficient processing.
Oversees the end-to-end payroll processing for both Canadian and U.S. employees, ensuring full compliance with federal, provincial, and state legislation.
Designing schedules that support compliance, auditing payroll processes, policies, and controls to ensure accuracy and data integrity, and staying informed of legislative changes that may impact payroll.
Approves payroll runs and ensure timely remittances and reconciliations.
Acts as a contact for internal and external payroll audits.
Collaborates with HR, Finance, and operational leaders to resolve issues and improve service delivery.
Maintain payroll and IT controls related to HR data access and compliance, particularly within the ADP system.
Ensures the secure handling of electronic filing of employee data in compliance with privacy regulations.
Provides payroll data and insights to support budgeting, Workers’ Compensation Board (WCB) reporting, vacation and overtime tracking, and payroll dashboards.
Designs and maintains reports that support decision-making across departments.
Assists with improvements to payroll workflows and system configurations, including platforms such as ADP and GNA.
Troubleshoots payroll and HR data issues, actively communicates across teams, and assists with payroll-related projects such as process changes, and policy rollouts.
Ensures process documentation is up-to-date and supports cross-training among team members.
Qualifications and Professional Experience
Completion of a post-secondary degree or diploma in Accounting, Finance, Business Administration, or related field is preferred.
A minimum of 10 years of experience in payroll operations, with at least 3 years in a supervisory or team lead role.
Payroll Leadership Professional designation (formerly Certified Payroll Manager Certification) is required.
Proficiency in payroll systems (e.g. ADP).
Expertise in full-cycle payroll processing for Canadian and U.S. employees.
Strong understanding of Canadian payroll legislation and adherence to compliance requirements.
Maintaining knowledge of legislative changes through ongoing professional development, such as seminars through the National Payroll Institute.
Demonstrated ability to minimize compliance risk through accurate reporting.
Strong knowledge of ERP systems and their integrations.
Understanding of HR operations, including data maintenance and IT interfaces for onboarding and offboarding.
Familiarity with ServiceNow workflows and experience with year-end payroll processing, audits and reconciliations.
Ability to create orientation and training materials using PowerPoint.
Advanced Excel skills and proficiency in HRIS systems are required.
Strong analytical and problem-solving skills.
Effective communication and collaboration skills.
Formalized leadership training is considered an asset.
Application
Candidates may submit their application in English or French. To apply in French, please use our French careers site: Careers (French)
We Build Careers and Pipelines That Last
Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.
A Rewarding Opportunity
We offer:
Valuable experience providing opportunity for professional development and career advancement;
An opportunity to engage with and learn from some of the most talented and experienced people in the business;
Competitive compensation;
A place to share a sense of purpose and build relationships;
Meaningful work that makes a difference;
An opportunity within the Canadian energy industry.
We value:
The health, safety and wellness of everyone working in our company;
Meaningful participation from Indigenous and local communities;
The commitment and resilience of our people;
Collaboration and achieving success together.
In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.
In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).
In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.
Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.
Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)
Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.
