URGENT: Part-Time Real Estate Listing & Transaction Coordinator (US real estate experience is required)
Application Deadline: 13 December 2025
Department: Operations
Employment Type: Part Time
Location: Toronto
Compensation: $5.00 - $6.00 / hour
Description
Prepare, process, and manage all new property listings from initial signing through activation.
Coordinate photography, staging, signage, MLS input, and marketing collateral for each listing.
Ensure accurate, timely, and compliant listing documentation.
Serve as the primary point of contact for sellers, providing updates on showings, feedback, and market activity.
Schedule and confirm showings, open houses, and property tours.
Maintain strong, professional, and empathetic communication to support client satisfaction.
Track and manage offers, prepare summaries for the agent, and coordinate follow-ups.
Once an offer is accepted, oversee all transaction milestones: lender communications, attorney/escrow coordination, inspections, appraisals, and title work.
Monitor timelines to ensure all contractual deadlines are met, proactively flagging issues.
Keep sellers informed throughout the closing process.
Assist in preparing and executing marketing campaigns (online listings, flyers, social media, email outreach).
Track engagement and ensure consistent property promotion until the deal closes.
Maintain post-sale follow-up and client relationship management to encourage referrals and repeat business.
Hard Requirements:
2+ years of experience in real estate support, ideally in a listing or transaction coordinator role.
Strong knowledge of the real estate sales process, from listing to closing.
Familiarity with MLS systems, CRMs, and transaction management platforms.
Excellent organizational and time management skills; able to handle multiple active listings at once.
Strong written and verbal communication skills; professional and client-focused demeanor.
Ability to liaise effectively with sellers, buyers, lenders, attorneys, inspectors, and other professionals.
High attention to detail with the ability to anticipate issues and resolve them quickly.
Schedule:
20 hours per week
Monday to Friday
9AM–1PM US Eastern Standard Time
Offer and Benefits:
Weeks 1–6: $5 USD/hour
Week 6 onwards: $6 USD/hour
