TEMPORARY UNTIL MARCH 31,2026
The Coordinator, Mental Health Promotion & Fund Development provides a complex range of administrative services to the Fund Development, Community Engagement and Mental Health Promotion departments including: record keeping, scheduling, administrative support, event coordination, social media coordination, marketing assistance and other duties as assigned.
RESPONSIBILITIES & DUTIES:
Provides a complete range of administrative support services for both departments.
Specific administrative duties may include; calendar management, meeting coordination, travel arrangements and filing.
Coordinate mail merges, mailings, files, correspondence, documents and materials related to fund development and mental health promotion activities in the department.
Assist with event planning: attend/set up, develop signage, flyers, promotional materials.
Assist with solicitation for donations – includes communication, tracking and stewardship
Coordinate volunteers and reporting for Bingos.
Input data on donations and volunteers in Raiser’s Edge software.
Committee meetings: Send out meeting invitations, set up and attend meetings, take minutes, coordinate meeting materials and/or food and beverage.
Event coordination and participation including logistic duties as assigned for agency initiatives i.e.. Suicide Prevention Awareness Month etc. This will include pick up and drop offs of event materials and organization of the same.
Under the direction of Manager assist in the development of website and social media updates, scheduling posts including the daily review of news feeds and responding to direct messages.
Compiling reports for the department such as: the weekly social media report.
Create multi-media projects including: videos, FB Lives, client/staff interviews as required
Utilize Adobe Creative Cloud software to create audio visual materials in support of Communications and programs
Provide graphic design support for flyers, reports, social media posts as directed.
Community Engagement/Mental Health Promotion:
Receive and respond to phone calls, voice mail and emails for Mental Health Promotion
Coordinate & track Mental Health Promotion & Education activities in Excel Dashboard
Organize mental health education materials, including inventory, printing, distribution as required
Participation in and attend health fairs
Coordinate theme week activities i.e. Mental Health Week etc.
Create and input client records utilizing CRMS.
Other duties as assigned and which are within the scope of the position and which further the objectives and goals of the organization.
EDUCATION & SKILLS:
Minimum Two (2) year Post-Secondary Diploma in a related field as deemed by the employer
Two years of recent and relevant related experience in a fast-paced environment in a sector deemed relevant by the employer. Experience in a non-profit environment is an asset. Bilingual in French will be considered an asset.
Experience working with volunteers and supporting a volunteer program is an asset. Experience with the delivery of adult education is an asset. Ability to work occasional evenings and weekends.
Advanced computer skills in Windows operating systems, Outlook, Word, Excel, PowerPoint, Access and other database management systems, and graphics software required. Experience with social media and website content updates is required. Full range of knowledge in the operation of all standard office equipment including the use of photocopier, fax machine, laptop computer and scanner. Excellent organizational skills are required. Able to organize, schedule people or tasks, while being sensitive to time constraints and resource availability. Graphic design experience is required.
Able to communicate effectively and engage others at special events is required. Strong written and oral skills with the public, professionals, staff and clientele of the agency is also required. Ability to project credibility, recognize sensitive information and maintain confidences.
A valid Ontario Driver’s License with access to a reliable vehicle and proof of current insurance and licensing are required for this position.
Hours of Work: Thirty-Five (35) hour work week. The agency’s regular hours of operation are Monday to Friday, 8:30 AM to 4:30 PM. Flexible hours are required to meet client and service needs.
Salary range: Grade 6, $31.44 – $37.20 per hour
Per 2022 - 2026 Collective Agreement
Applicable shift premiums are paid in accordance with the Collective Agreement, Article 17.11.
Please submit your cover letter and resume clearly stating how your skills and experience meet the position requirements prior to the posting closing date.
Posting Date: Wednesday December 3, 2025
Posting Deadline: Wednesday December 10, 2025 @ 4:30pm
We thank all applicants for their interest in employment at CMHA-WECB. We are however, unable to respond to individual calls. Only those individuals selected for consideration will be contacted for next steps. Thank you for your understanding.
This position is posted per Article 15 of the Collective Agreement. Internal candidates will be considered in priority as established by the Article, as such external candidates may not be considered if there is a qualified internal applicant.
We are dedicated to creating a workplace that reflects the diversity of the communities we serve. We welcome applications from individuals of all identities and experiences, as we believe that diverse perspectives strengthen CMHA. If you require accommodations during the application process, please contact us at hrteam@cmha-wecb.on.ca.
Please note that candidacy for positions will require you to be authorized to work in Canada.
Please note that a satisfactory police vulnerable sector check is required as a condition of employment for all roles with CHMA-WECB.
