The Legal Services Department plays a critical role in our organization by providing comprehensive legal support across various domains. Comprising Corporate Legal, Transaction Legal, and Real Estate Legal divisions, this department ensures legal compliance, safeguards the organization's interests, and facilitates smooth project delivery.
Position Purpose:
The Board & Committee Specialist plays a key role in ensuring effective governance practices by coordinating and administering all Board and Committee meetings. This position supports the Corporate Secretary in maintaining governance documentation, managing meeting processes, and facilitating communication between senior leadership and Board members to promote transparency and accountability.
What You Will Do:
Coordinate and administer Board and Committee meetings, including preparing agendas, collecting and posting materials to the board portal, and ensuring compliance with timelines.
Review and apply Conflict of Interest screens, including redacting materials as required.
Provide administrative support for Board and Committee meetings, including maintaining accurate corporate records such as agendas, minutes, and attendance logs as well as tracking items requiring follow-up from the Executive Management Team (EMT) or Board.
Liaise with internal teams to ensure deliverables for Board and Committees are on track and support review processes.
Provide mentorship and guidance to the Board Coordinator to ensure tasks are completed accurately and efficiently.
What We Are Looking For:
A few years’ experience in governance administration or a similar role requiring coordination of complex meeting processes and documentation.
Strong organizational skills with the ability to manage multiple priorities and maintain accuracy under tight timelines.
Excellent communication skills for working with senior executives and Board members, including the ability to convey information clearly and confidentially.
Experience in using board portal technology and maintaining detailed records.
Ability to exercise sound judgment when managing sensitive matters.
Professional learning in governance, law clerk practices, or secretarial certification, with knowledge of parliamentary procedures and governance concepts is an asset.
What We Offer:
Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
A Defined Contribution Pension Plan, with Infrastructure Ontario contributing the equivalent of 5% of a full-time employee’s annual salary and will also match any employee contribution up to an additional 5% of their annual salary. To provide further options for planning and saving for the future, IO offers a Group Retirement Savings Plan and Group Tax Free Savings Account to eligible employees.
A comprehensive package that covers health, dental, vision, out-of-country care, paramedical services, and more.
A pregnancy and parental leave program that offers expecting, eligible employees a top-up to 95% of their annual base salary for 31 weeks, and our parental leave program offers eligible employees a top-up to 95% of their annual base salary for 15 weeks.
Access to our $1000 Healthcare Spending Account to top up expenses not covered in the benefits program and a Lifestyle Account that expands the eligibility of health and wellness options and can include coverage for gym memberships and fitness equipment, nutrition counselling or financial planning.
Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being. IO will also cover the costs associated with up to two membership and licence fees per year for eligible colleagues if directly related to the employee’s role.
Access to a suite of virtual healthcare options to support non-urgent medical needs
A convenient, central location at 1 Dundas St West, easily accessible by public transit.
We offer a competitive salary range of $82,800 to $124,100 (P4 level), pay will align with skills, knowledge and experience of the candidate.
This posting will close on December 19, 2025 at 11:59 pm.
Interviews will occur on a rolling basis until the role is filled.
After reviewing the qualifications listed above, we want you to know that we understand you may not meet all the qualifications described, but still encourage you to apply, as you may have other relevant expertise and experience that you can bring to the role.
At Infrastructure Ontario, we strive to create a culture that encourages a diverse equitable and inclusive environment that fosters belonging. We believe that experience comes in many forms and through learning from each others’ differences and perspectives gives us strength. We are committed to enhancing our culture and encourage applications from all walks of life. Let us know if you require any accommodations for the selection process, by contacting the Talent Acquisition Team.
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience will be taken into consideration as applicable to the posted position.
At Infrastructure Ontario, we use AI in our applicant tracking system to improve the efficiency and fairness of recruitment. Your application will be reviewed by both AI and our hiring team for a thorough evaluation. Please note that final hiring decisions are made solely by our experienced hiring team.
