Law Clerk (aka Corporate Legal & Governance Specialist)
Job Overview:
The Law Clerk is responsible for managing corporate records, ensuring compliance with regulatory filing requirements, coordinating the execution of corporate documents, and handling requests for corporate information from internal and external stakeholders. This role requires strong attention to detail, the ability to track and manage multiple requests simultaneously, and a working knowledge of corporate governance and compliance processes. The ideal candidate will be highly organized and proactive in coordinating document execution, filing deadlines, and compliance-related obligations.
Key Responsibilities:
Corporate Record Management & Document Handling
· Maintain and regularly update corporate records.
· Track and retrieve required corporate documentation for internal teams, external counsel, banks, vendors, and regulatory authorities.
· Oversee and ensure entity compliance, including annual filings.
· Implement a process to ensure proper storage and organization of corporate files.
Corporate Information Requests & Third-Party Disclosures
· Prepare, draft, and respond to KYC (Know Your Customer), audit, and due diligence requests, including the provision of corporate structure details, shareholder information, organizational charts, and governance documentation as required.
· Coordinate with internal teams and external parties to gather and verify information for KYC and audit processes.
· Maintain accurate records of all KYC, audit, and due diligence activities to ensure compliance and facilitate future requests.
· Support the insurance renewals process by collecting necessary documentation, liaising with internal teams, and assisting with the completion of renewal applications.
Legal Document and Calendar Management
· Triage and manage all incoming mail, including both email and physical correspondence.
· Maintain an organized repository of contracts, NDAs, and corporate agreements, ensuring documents are easily accessible and up to date.
· Track and monitor important dates related to corporate compliance, regulatory filings, transactions, and board meetings.
· Organize and coordinate board meetings, providing support to the Corporate Secretary as needed.
· Facilitate the process of obtaining certificates, apostilles, and notarizations for corporate documents.
· Monitor the trademark surveillance service and report relevant updates to the business.
Qualifications & Skills:
5+ years of experience in corporate governance, legal administration, and/or corporate law clerk responsibilities.
Strong organizational skills with experience managing records, document execution, and compliance filings.
Proficiency in document management systems, electronic signature tools (e.g., DocuSign), and corporate registry portals.
Experience handling KYC requests, corporate document gathering, and third-party information requests.
Ability to track and manage multiple deadlines for filings, signatures, and document requests.
Excellent attention to detail and communication skills to liaise with internal stakeholders, regulatory bodies, banks, and external counsel
