The National Police Federation is currently hiring a full-time Coordinator, Executive Office and Board of Directors to join our growing team.
Overview of the Role: The Coordinator, Executive Office & Board of Directors supports the Board of Directors and the Executive Assistant (EA) to the President & CEO | Manager, Executive Office in the daily running of the Executive Office, including supporting the individual needs of the Board Directors, event planning, and meeting support.
Reporting to: EA to President & CEO| Manager, Executive Office
Location: Remote
Who We Are:
The National Police Federation (NPF) is the sole certified bargaining agent for regular Members and reservists of the Royal Canadian Mounted Police below the rank of Inspector. The National Police Federation (NPF) was certified to represent ~20,000 RCMP Members serving across Canada and internationally in the summer of 2019. We are the largest police labour relations organization in Canada, the second largest in North America and the first independent national association to represent RCMP Members.
Our mission is to provide strong, fair and progressive representation to promote and enhance the rights of our Members across the country.
Our head office is located in Ottawa but over half our staff work remotely across Canada. We stay closely connected through our active internal communications program and up-to-date I.T. tools.
Why Work with the NPF?
Competitive compensation package.
Generous Group Benefit package including Health Care Spending Account.
Group Registered Savings Plan (GRSP)matching program of up to 7%.
Professional development opportunities.
An inclusive, passionate and fun team environment.
Key Responsibilities:
Corporate events
Correspond with venues to request proposals.
Contract review and negotiate all aspects of the event (room rates, food and beverage, audio visual, etc.).
On-site event support and trouble shooting.
Liaise with national venues to offer organization wide travel.
Correspond with additional vendors required.
Develop program of events.
Liaise across various teams and departments to ensure all requirements are met (various meeting spaces for concurrent events).
Review invoicing prior to payment approval and resolve any issues.
Correspondence with attendees advising of event details
Correspondence with internal departments on awareness of events at an organizational level.
Committee and meeting support
Provide support for Annual General Meetings, Board Meetings and Board/LAR Elections, regional meetings, Committee Meetings.
Build agendas and distribute meeting materials.
Record minutes.
Track action items.
Schedule meetings based on calendar availability.
Provide Union Leave Letters for attendees.
Liaise with external committees (RCMP/TBS) to provide meeting support.
Liaise with external consultants (e.g. parliamentarian, external counsel, etc.) to support meeting processes and compliance.
Filing of meeting materials
Administrative support to Board Members
Day to day assistance with projects and tasks.
Calendar management including travel arrangements.
Draft emails and correspondence as required.
Coordinate deadlines and deliverables with the EA for Board / Committee meeting packages.
Provide IT guidance and support where required.
Other duties
Create internal web pages and ongoing maintenance.
Document filing and maintain document libraries.
Provide organization wide admin and event support where required.
Review and manage the EO Manager’s corporate credit card expenses.
Maintain internal tracking and process documents
Delegated tasks from the EA / Manager of Executive Office
Act as cover for the EA to the President while absent
Qualifications/Key Attributes:
Education and Experience
College Diploma in Business Management-related field.
Minimum 2 years' administration experience.
Experience in a busy office support environment.
Experience with event / travel planning.
Experience in committee meeting planning.
Experience with taking minutes.
Ability to speak and read/write French an asset.
Knowledge
High degree of comfort with confidentiality principles.
Skills
Strong organizational skills.
Highly proficient with Microsoft Office productivity tools.
Good interpersonal skills – ability to communicate effectively with internal and external stakeholders.
Excellent writing skills for writing clear and concise minutes (internal use), communicating effectively via email, negotiating contracts via email with vendors, etc.
Prioritizes competing tasks with strong attention to detail
Competencies
Ability to identify, assess, and resolve operational issues efficiently
Ability to adapt to changing situations, new ideas and concepts.
Sound judgement and tact.
High level of attention to detail.
Ability to multi-task; take the initiative; be proactive; flexible.
Ability to communicate with a diverse workforce.
Ability to facilitate successful performance in a team-based environment.
Ability to work under pressure and meet continuous deadlines.
Other Requirements
Travel required at least 4-6/year.
Must successfully pass a pre-employment criminal record check.
Compensation & Other Important Information:
The starting base salary, depending on qualifications/experience, for this position is between $59,987.20 and $69,985.41.
The maximum salary for the role is $89,980.80. The ability to advance through the salary range will be based on our internal REACH Program.
Starting annual leave for this position is three weeks (accrued as earned) which increases to four weeks after five years of employment with the NPF.
While requiring some travel in your province and across Canada is a requirement for this role, our remote work model includes flexibility in completing work hours and a philosophy in promoting a positive work-life balance.
The National Police Federation hires based on merit and is committed to employment equity. We encourage all qualified people to apply.
While we welcome applications from all interested individuals, only those candidates selected for an interview will be contacted.
