Job Details
Job Location: Brampton, ON
Salary Range: $52,000.00 - $55,000.00 Salary/year
Mission of the Role (What you’ll be doing):
The Accounts Payable (A/P) Administrator is responsible for managing the full cycle of accounts payable for the company, ensuring accurate and timely processing of vendor invoices, payments, and related accounting transactions. This role includes maintaining ledgers, reconciling accounts, resolving discrepancies, and supporting daily bank reconciliations. The A/P Administrator plays a critical role in maintaining strong supplier relationships and supporting the company’s overall financial health within a fast-paced distribution environment.
Key Duties & Accountabilities (Primary responsibilities & quantifiable measurement):
Process and verify vendor invoices, credit memos, and expense reports accurately and on time.
Obtain approvals for disbursements and ensure expenditures align with available cash.
Prepare and execute payments to vendors through checks, ACH, wire transfers, or other payment methods.
Audit purchase requests, ensuring orders are charged to proper accounts.
Match purchase orders, invoices, and delivery receipts in compliance with company policies.
Post A/P data to general ledger, profit/loss reports, balance sheets, and other financial statements.
Reconcile vendor statements, resolve discrepancies, and investigate billing issues.
Maintain accurate accounts payable records, ensuring all transactions are correctly coded.
Balance daily A/P batches and prepare payment reports for management.
Assist with month-end and year-end closing activities, including accruals and reporting.
Support internal and external audits by providing necessary documentation and explanations.
Communicate effectively with vendors, internal departments, and management regarding payment status and queries.
Continuously identify process improvements to enhance efficiency, accuracy, and internal controls.
Ensure compliance with statutory requirements, tax regulations, and company policies.
Handle confidential financial information with a high level of integrity.
Qualifications
Qualifications & Skills
Bachelor’s degree in Accounting, Finance, or related field preferred.
Minimum 2 years of experience in accounts payable or general accounting, preferably in distribution, logistics, or packaging industries.
Strong knowledge of accounting principles, A/P processes, and internal controls.
Proficiency with accounting software (e.g., SAP, Oracle, QuickBooks) and Microsoft Excel.
Excellent attention to detail and accuracy in financial data.
Strong organizational and time-management skills; ability to manage multiple priorities.
Effective communication and interpersonal skills to work with vendors and internal teams.
Ability to work independently and collaboratively in a fast-paced environment.
Experience with reconciliations, financial reporting, and handling confidential information.
Strong problem-solving, negotiation, and conflict resolution skills.
Key Competencies
Accuracy and attention to detail
Problem-solving and analytical thinking
Time management and prioritization
Teamwork and collaboration
Strong ethical judgment and integrity
Working Conditions
Ability to attend and conduct presentations
Manual dexterity required to use desktop computer and peripherals
Overtime as required
Benefits and Perks
Potential performance bonus tied to KPIs and operational efficiency
Career growth opportunities
Medical, dental, and vision care (eye examinations) coverage
Other benefits include life insurance, pay-direct drug plan, travel assist, semi-private hospital, health care spending account, and critical illness coverage.
Paid time off (including vacation and statutory holidays)
Employee Assistance Program (EAP)
Employee Discount Program
SupplyOne Core Values (Behaviors and values that are essential to be successful in our environment):
People First - Fosters culture that prioritizes trust and respect, focuses on well-being, growth, and development of employees, emphasizes collaboration and honest, open, and direct communication, is accountable for actions.
Unique Customer Solutions - Listens to customers and understands their unique needs, goes above and beyond to deliver innovative customer solutions, demonstrates an entrepreneurial mindset.
Passion to Serve - Responds quickly to customer needs, delivers on commitments, exhibits a sense of urgency, demonstrates a commitment to making a positive impact on customers, employees, and communities, embraces empathy, integrity, and compassion in all interactions.
Agility - Quickly adapts to changing customer needs and market dynamics, demonstrates and encourages creativity, flexibility and intelligent risk taking, embraces forward progress and change, open to new ideas.
Growth Focus - Results driven, continuously drives profitable growth, not satisfied with status quo, continuously seeks improvement, embraces stretch goals.
SupplyOne Canada is a leading full-service packaging supplier with locations in Brampton, Toronto, and Collingwood. We have over 35 years of insight, expertise, and experience in the packaging industry, and we’re consistently recognized and awarded for our leadership in sustainability, innovation, and operational excellence. As part of the SupplyOne family of companies, we’re proud to provide you with even greater access to innovative packaging products and services. Let’s make your packaging work for you.
SupplyOne Canada, Inc. is a proud equal opportunities employer, and we are committed to providing accommodations in all stages of the recruitment and hiring process by applicable laws (including human rights and accessibility legislation). Accommodation is available upon request for candidates participating in all aspects of the recruitment and selection process. For a confidential inquiry, contact your recruiter or email us at CAN-resumes@supplyone.com to make arrangements. If contacted for an employment opportunity, applicants are required to advise Human Resources if they require accommodation. All information received in relation to accommodation will be kept confidential.
SupplyOne Canada, Inc. thanks all candidates for their interest; however, only those selected to continue will be contacted.
