POSITION: Maintenance Planner
REPORTS TO: Supervisor, Maintenance Planning
DEPARTMENT: Rail Mechanical
LOCATION: Englehart
REFERENCE: 300-167-26
SALARY: $81,900 - $96,356
WHO WE ARE:
Ontario Northland Transportation commission (ONTC) is an Agency of the Province
of Ontario that provides efficient and vital transportation services. We are a
modern, forward-thinking organization focused on providing safe and reliable
transportation services. ONTC has a rich history of over 120 years and strong
connections to the communities we serve. With over 900 skilled professionals, we
work together to enhance transportation services and ensure that they are
sustainable for future generations. We offer a dynamic workplace culture, along
with a competitive salary, excellent benefit package, a defined benefit pension
plan, paid vacation, paid personal leave days and discounted transportation on
our bus and passenger rail services.
ACCOUNTABILITY STATEMENT:
The Maintenance Planner will ensure that asset maintenance needs are translated
into plans and carried out in an effective manner. The Planner will scope and
define tasks that are carried out through work orders, providing details such as
work breakdowns and activities, priority, required parts or materials, and
specific trades required. Maintenance Planners are heavy users of the Enterprise
Asset Management (EAM) system, and coordinate with ongoing capital projects,
day-to-day maintenance, overhauls, and work campaigns to ensure that the
workflow is balanced against available resources.
MAJOR DUTIES/ RESPONSIBILITIES:
- Oversee the translation of asset maintenance needs into plans, ensuring
appropriate maintenance strategies are in place to meet department service
levels
- Lead the implementation and communication of new maintenance strategies or
changes
- Participate in Management Review activities lead the by Asset Manager, and
address needs related to staffing, process gaps, data gaps, funding, etc.
- Build and maintain a high level of competency with the EAM system in key
modules including asset management, work management, parts and inventory, and
other relevant maintenance modules
- Establish and set up Preventative Maintenance Plans in the EAM system,
including but not limited to time based maintenance plans, failure finding
and condition-based maintenance, predictive, etc.
- Support asset investment planning and forecasting by providing inputs on
maintenance strategies
- Identify and raise asset maintenance data gaps and take actions to resolve
them (e.g. errors with an inspection checklist item)
- Monitor asset performance to ensure maintenance plans and activities support
the required asset levels of service
- Monitor and forecast upcoming pre-planned work and ensure work orders are
generated, processed, and scheduled
- Review work orders that are designated for ‘planning’ and process work orders
to ‘waiting to be scheduled’ status and ‘scheduled’ status as needed
- Establish and maintain standard activities and checklists in the EAM system
- Coordinate with Supervisors to ensure the right information has been captured
when Emergency work orders have taken place
- Identify and plan the parts required for work orders
- Review and make decisions on changes to maintenance strategies and regimes,
e.g., Preventative Maintenance
- Gather input and feedback from Supervisors on maintenance and work order
progress in order to update plans
- Support business cases and funding requests where required
- Participate in the development and update of Asset Management Plans and
Capital Plan submissions when requested
- Lead the identification, development, and updates to asset performance
measures and conduct any asset management benchmarking activities
REQUIREMENTS:
- Minimum Secondary School Diploma
- College diploma, degree or trades certification in mechanical and/or
maintenance field preferred
- 5+ years’ experience in facilities management, industrial shop maintenance,
or operations environment with direct involvement in the maintenance
practices
- Experience with maintenance management tasks, including continuous
improvement of maintenance practices, asset performance monitoring, and
establishment of maintenance strategies
- Experience with Enterprise Asset Management (EAM) or Computerized Maintenance
Management Systems (CMMS) including preventative maintenance set up, job
scoping and planning, and job scheduling
- Proficiency with Microsoft Office applications, specifically Outlook, Teams,
Excel, PowerPoint, and Word
- Excellent communication skills with the ability to influence front line,
technical staff and the ability to translate changes in maintenance to the
front-line staff
- Solid foundation of knowledge in asset management principals, including the
role of maintenance and work management as part of the asset management
system
- Commitment to company health and safety
BACKGROUND INVESTIGATION: The successful candidate will need to pass the
following clearances: criminal record check, employment references and education
verification.
CLOSING DATE: December 28, 2025, no later than 11:59 p.m. We thank all
applicants for their interest; however, only those selected for an interview
will be contacted. Qualified individuals are invited to apply in writing with a
current covering letter and resume (provided in one document), stating reference
name and number. Visit our career website to apply:
https://www.ontarionorthland.ca/en/careers
[https://www.ontarionorthland.ca/en/careers]
At Ontario Northland, we are committed to employment equity. We value the
unique skills and experiences each person brings to Ontario Northland and invite
all interested individuals to apply and encourage applications from Indigenous
peoples, racialized persons, women, persons with disabilities, and persons who
identify as 2SLGBTQIA+.
Ontario Northland will provide accommodation to ensure barrier-free employment
in accordance with the Canadian Human Rights Act and the Accessibility for
Ontarians with Disabilities Act. You can request accommodation at any stage of
the hiring process. If you require an accommodation, please contact Human
Resources.
Les offres d'emploi sont également disponibles en français. Visitez notre site
Web sur les carrières ou appelez le 1-800-363-7512, poste 394 pour plus de
renseignements.
