The Position
The Project Officer provides administrative and coordination support to the Maintenance Department, focusing on financial tracking, grant management, asset digitization, and operational efficiencies through system implementation.
Responsibilities:
- Track financial expenditures and maintain spreadsheets for capital and grant-funded projects.
- Assist with compiling and submitting internal and external reports.
- Manage recurring work orders and ensure appropriate documentation.
- Support asset management through data entry and digitization of records.
- Facilitate the implementation and optimization of the Yardi Voyager system to streamline maintenance operations.
- Prepare quote packages for management approval and follow up on outstanding items.
- Assist in drafting and compiling materials for grant applications.
- Perform additional responsibilities as assigned by the Maintenance and Projects Manager or designate.
Working Environment: Standard office environment; regular travel (as required)
Physical Demands:
- Freedom of movement; Keyboarding (>2 hrs at a time); ability to take breaks as necessary; Driving and sensory demands
Health and Safety:
Rights: All Saskatoon Tribal Council employees have the right to information on potential hazards in the workplace, the right to participate in Occupational Health and Safety decisions, use personal protective equipment and clothing as directed by the employer and the right to refuse dangerous work.
Responsibilities: All employees must co-operate with the Occupational Health and Safety (OH&S) Committee; remain alert to changes or events that might affect client or employee safety; report safety issues, accidents or injuries immediately; follow safe work practices, including the use of PPE; and use their training and knowledge to help other employees work safely as well.
Education and Experience:
- Post-secondary education in Business Administration, Project Management, or a related field.
- Minimum two (2) years of administrative or project coordination experience, preferably in housing, property management, or construction.
- Experience with Yardi Voyager is required.
- Proficiency in Excel and other data-tracking software is required.
- Experience working within a governance structure in a community development capacity with First Nations; familiarity with First Nations culture and history is considered an asset.
Knowledge, Skills and/or Abilities:
- Strong organizational and time management abilities.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy in reporting and tracking.
- Ability to manage multiple tasks and deadlines.
- Proficient in Microsoft Office Suite, especially Excel.
- Critical thinking and problem-solving skills.
- Receptive: accept feedback, take ownership of responsibilities, and identifies areas of growth.
- Interpersonal Skills: communicates clearly, seek solutions, and demonstrates flexibility.
- Integrity: keep sensitive information confidential and adheres to STC’s policies.
- Initiative: seeks opportunities for further development.
Other:
- Must possess a valid driver’s license (class 5), have reliable transportation, and meet STC’s insurance requirements.
- Must provide a current, original, Canadian Criminal Record Check as a condition of employment.
