Office Coordinator
Positions Available: 1
Reports to: Camp Management
Salary: $610/week
Contract Length: June 21 - August 22 (may be extended to August 30 for Family Camp)
Responsibilities:
Communication: Manage incoming and outgoing information (mail, telephone, email) to ensure effective communication between the camp and camper families.
Social Media: Under direction and support of camp management, will assemble, organize and post regular updates and photos to social media accounts, and communicate with parents via email. This will include taking/gathering of photos.
Supplies & Inventory: Responsible for maintaining inventory, organization, orders and mail-outs for camp clothing, lost & found, office supplies, camper/staff files, bunk notes, camper mail.
Camp Information: Distribute camper, dietary, medical, bus lists to all required departments and ensure that accuracy and organization of these lists is maintained.
Hiring Packages: Will assist the Director with ensuring that new-hire payroll packages and all staff, volunteer and human resources paperwork is complete and organized. Assist with staff expense reimbursements.
Changeovers: Manage the office during camp changeovers, deal with cabin placement concerns, office communication, etc.
Volunteers: Assist with the scheduling and coordination of volunteers.
Standards Compliance: With direction and support of Camp Management, ensure all camp compliance standards/guidelines inspections, checklists and paperwork are maintained (camping standards and best practices, health, fire, ESA inspections, Ministry of Labour files, and kitchen and sites checklists).
Programming: As a member of the camp staff team assist in all areas of camp as needed and actively participate in assisting programs and organization and delivery of staff socials.
Year-End Report: Will complete a year-end report to summarize the season and make suggestions for future summers.
Required Qualifications/ Certifications:
Standard First Aid
CPR-C
Working knowledge of Microsoft Office and social media (Facebook, Twitter, Instagram)
Exceptional organizational and customer service skills
Recommended Qualifications/ Certifications:
Post-secondary student working on a degree in Communications or a related field
Previous administrative and customer service experience
About us:
The YMCA of Simcoe/Muskoka is a registered charity committed to fostering healthy communities by empowering children, youth, and families, promoting well-being, and encouraging social responsibility. Our YMCA employs over a thousand staff and hundreds of volunteers who serve tens of thousands of individuals each year in various programs such as childcare, camps, health and fitness, leadership development, employment and literacy, immigrant services, and youth programming. We offer over $1 million in financial assistance annually to ensure accessibility for those who cannot afford to participate.
Beyond facilities and programs, covering Simcoe County, Muskoka and Parry Sound Districts, our YMCA is a supportive community that fosters mental, emotional, and physical well-being. We empower children and youth to become strong, confident, and resilient individuals. We assist individuals and families at all stages of life to connect with what matters most to them, fostering a sense of belonging. By supporting people from diverse backgrounds, ages, and abilities to achieve their health goals, fulfill their potential, and feel a genuine sense of belonging, we contribute to the creation of stronger communities.
The YMCA of Simcoe/Muskoka successfully raises over $1 million each year through strategic campaigns. Applications will remain open until the position is filled.
This role is for an existing vacancy that is available or will be available at the time of fulfillment. We wish to express our appreciation to all applicants for their interest in this position; however only candidates selected for an interview will be contacted.
The YMCA of Simcoe/Muskoka is committed to fair and accessible employment practices. We are dedicated to fostering brave spaces of acceptance and inclusivity for every person who connects with the YMCA of Simcoe/Muskoka. We encourage applications from all qualified candidates including racialized people/people of colour, Indigenous Peoples, disabled people/people with disabilities and members of 2SLGBTQIA+ communities.
We seek to make every interaction with the YMCA of Simcoe/Muskoka, a barrier-free experience. Individuals requesting accommodation in the hiring process or job postings in an alternative format may contact the Human Resources department at hr@sm.ymca.ca.
In keeping with our commitment to child and youth safeguarding, job offers are contingent on the successful completion of a Police Records Check and employment reference checks. Police Records Checks are reviewed on an individual basis and the offense(s) - if any - is considered in the decision-making process in relation to the requirement of working with children, therefore not eliminating all candidates with a record from being offered a position. Police Records Checks must be renewed every three years.
Applications for this position will be accepted on an ongoing basis until the position has been filled. Please apply through our Dayforce platform.
