Position Overview: Seeking a Personal Assistant for a family based in Calgary. The successful applicant will represent the family and provide operational support for their personal lives across a portfolio of properties and projects. This position works closely with both principals to manage daily schedules, correspondences, and corporate projects. This position is full time, Monday through Friday, and will be based out of the primary residence in Calgary. Frequent travel domestically within the portfolio of properties is required on an as-needed basis to ensure smooth operations. Candidate Profile: You’re able to exercise good judgement in a diversity of situations, with strong written and verbal communication skills. Excellent organizational ability is a priority, not only administratively but within the residences. You should have strong interpersonal skills and be able to manage a wide variety of personalities whatever the situation. The ability to juggle competing priorities is vital for your success in this role. You have a ‘do what it takes attitude’ and are ready to provide hands-on support as needed. You are a truly dedicated candidate with no competing obligations looking to devote yourself to your next long-term role. Primary Responsibilities: · Manage household schedules, working with staff, vendors, and contractors on properties to ensure work is completed as expected and on time · Manage sensitive matters with a high level of confidentiality and discretion · Synchronize calendars, especially when principals are travelling, and provide administrative support to the Chief of Security · Book private travel and accommodations, create trip itineraries, be ready and available to support any last-minute changes to travel plans while the family is abroad · Ensure all household mechanical systems, HVAC, plumbing, equipment, and fixtures are in good working order · Schedule home maintenance, repair, renovation work, and supervising projects · Coordinate, travel to, and prepare residences for family’s arrival in conjunction with other house staff · Responsible for budget preparation, monitoring, and management commentary in household financial reporting · Reviewing and approving household bills and administrative duties · Manage existing inventories and purchasing for principals · Help organize and facilitate special events from conception to realization · Assist principals with gift buying, Christmas cards, and other small projects · Research and compile solutions as needed for principal approval · Run errands for the principals like dry cleaning or package drop offs, etc. · Performs additional duties as assigned by Principals Applicant Qualities: · University education is required, along with access to a reliable vehicle and valid driver’s license · Must be comfortable working in a residence with large dogs · Minimum 5 years of experience working as a personal assistant, estate manager, or a house manager required · Familiarity and comfort with digital management, tracking, modeling, and writing tools · Ability to communicate effectively and professionally · Must possess excellent time management skills, be punctual, courteous, possess keen attention to detail and follow through on all projects assigned · Must maintain privacy and confidentiality at all times, exercise diplomacy, discretion and respect appropriate boundaries