Description
The Graduate Science Centre within the Faculty of Science is currently seeking a Full-time Limited Term Graduate Program Administrator, Professional Programs for approximately 12 months.
The Graduate Program Administrator, Professional Programs will manage the successful operation of the Professional Graduate Program, advising on and ensuring program and Faculty of Graduate Studies policies and practices are met in the various stages of a Professional Graduate Program (including application, admission, registration, examination and completion of program requirements). This position reports to the Manager, Graduate Student Services.
Summary of Key Responsibilities (job functions include but are not limited to):
Program Advising
- Advise current/prospective students in both a one-on-one and group setting regarding professional graduate program requirements, and university policies and procedures.
- Assist students in making informed decisions, setting short and long term goals, and fulfilling the requirements of their program choice.
- Proactively monitor student progression through their professional program to graduation to ensure requirements are met.
- Provide advice and assistance to students on all aspects of their academic experience, including progression and requirement matters for their chosen program.
- Use a thorough knowledge of program requirements as detailed in the University of Calgary calendar to recommend programs of study that will allow students to successfully meet their goals.
- Liaise with other support departments on campus such as the Faculty of Graduate Studies, and Enrollment Services.
- Resolve student program conflicts as they arise.
- Evaluate and advise students in petitions for exceptions to departmental and university requirements.
- Identify students with GPA or progress problems, advises students, and recommends appropriate courses of action by the department (e.g., academic probation, dismissal).
- Monitor student academic progress toward program completion.
Program Coordination
- Compile and review professional graduate program information for Faculty of Graduate Studies calendar submission.
- Approval of graduate student convocation lists.
- Communicate continually with and for the directors sharing ideas and providing advice in relation to program matters and students.
- Use creative skills to perform and assist with web site updates (e.g. Professional Graduate Programs webpage, faculty pages, helping students with their pages, Professional Graduate Programs wikis, Professional Graduate Programs list-servers, etc).
- Develop new and streamline existing administrative processes.
- Professionally represent the department at functions both internal and external to the campus.
- Monitor, initiate review, and implement changes to the professional graduate programs.
- Advise and make recommendations to the program directors and the relevant committees.
Qualifications / Requirements:
- Undergraduate degree (or equivalent) required.
- Minimum 3 years of experience within student affairs or program advising required.
- Experience working in a large, dynamic team with proven personal effectiveness and productivity is required.
- Experience with professional students, a unique clientele who expect a higher level of service and faster turnaround times than is the norm is recommended.
- Excellent interpersonal and communications skills required.
- Proven organizational skills, multitasking and high attention to detail required.
- Ability to think critically and creatively under pressure while exercising good judgement and discretion required.
- Advanced Computer skills including MS Office Suite (including Word, Outlook, PowerPoint, and Excel) required.
- In-depth knowledge of academic calendar including the ability to interpret policies, procedures and regulations.
- Previous experience with Banner or PeopleSoft (Student Administration) is considered an asset.
- Demonstrated ability to be resourceful, creative, innovative, and flexible.
- The ability to work independently to tight timelines, maintain confidentiality and deal effectively with overlapping and changing deadlines.
- Knowledge of university policies and procedures associated with the portfolio supported is an asset.
- Knowledge of the Freedom of Information and Protection of Privacy Act and the Student Misconduct and Academic Appeals Policy would be an asset.
Application Deadline: April 10, 2025
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
