Administrative Assistant

AtkinsRéalis • Bedford, Nova Scotia, Canada • 23h ago

Job Description

Format, edit, proofread and distribute outgoing correspondence, reports, proposals, and other documents according to company templates and standards (Specifications -- preparing, formatting and registering specs with info provided by multi-disciplines);
Prepare and distribute agendas, notes, PowerPoint slides, and other material needed prior to meetings; record, prepare and distribute meeting minutes;
Classify documents related to projects according to the established document control procedure;
Respond to both telephone and email queries and direct clients to the appropriate individual as required;
Organize and set up conference calls, video conferences, meetings, catering; arrange the scheduling, invitations and confirmation of meetings;
Ensure sufficient office supplies are maintained including filing systems for correspondence and other communications both incoming and outgoing;
Assemble data and statistical information for research and informational purposes.
The opportunity to work on various major projects for internal and external clients.
An exciting environment where work-life balance is important.
A wide array of learning and development opportunities.
Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
A work environment focused on health and safety.

The ideal candidate

Minimum 2 - 4 years of previous experience working in a large office or project environment in a related role;
Previous work experience in an engineering environment is an asset but not required;
Advanced proficiency in Microsoft Office Suite including Excel, Word, PowerPoint and Adobe Acrobat; along with excellent formatting experience;
Ability to balance priorities while meeting deadlines and remaining detail oriented ensuring accuracy;
Self started with excellent time management and organizational skills;
Strong oral and written English language communication skills, bilingualism in French is an asset but not required.

AtkinsRéalis

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