**Company : IWK HealthReq ID:**
Department/Program:
Location:
Type of Employment:
Start Date:
Union Status:
Compensation: -
Closing Date
This is not a designated position, however, preference will be given to qualified candidates who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, and/or 2SLGBTQIA+. Please self-identify on your application
The Opportunity
Key Responsibilities Include, But Are Not Limited To
- Serves as initial contact/resource person for the Director of the Department of Pathology and Laboratory Medicine, Diagnostic Imaging and Maritime Medical Genetics; reviews and responds to all incoming correspondence and inquiries, bringing attention to issues of particular relevance or urgency.
- Develops and maintains processes for issues management; keeping management appraised of events/information that affect workflow and service delivery.
- Initiates and composes routine and complex correspondence; as well as proofreads and edits material submitted for management's signatures and use.
- Acts as liaison between management and direct reports, and all other internal or external customers.
- Establishes and maintains a variety of information systems.
- Manages general office operations (orders supplies, equipment maintenance, environmental services, claim expenses reports, directs mail, maintenance of filing system).
- Prepares purchase/cheque requisitions and resolves invoice discrepancies.
- Coordinates payroll for assigned staff.
- Coordinates human resource activities within the area of responsibility and liaises with the HR Department.
- Provides administrative support to selected committees under the responsibility of management and serves on committees or task forces as assigned.
- Provides coordination and administrative support for ad-hoc projects as assigned.
- Coordinates/organizes logistics for large meetings, conferences, and functions as required.
Hours of Work
Your Qualifications
- Graduate of a University level Business Administration program or a recognized Office Administration program required.
- Minimum of three (3) years of administrative experience supporting senior-level management required.
- A combination of education, training, and progressively responsible experience may be considered.
- Ability to work independently with minimum direction and/or supervision is essential.
- Must have the ability to function effectively in a stressful environment where multiple deadlines and concurrent activities are the norm.
- Excellent judgment, diplomacy, and discretion in handling confidential and/or sensitive materials are essential.
- Proven ability to act decisively and to exercise a high degree of initiative is required.
- Superior organization and time management skills are required to prioritize and complete assignments in a timely manner.
- Demonstrated adaptability as well as flexibility in creating/suggesting alternative solutions to meet goals is required.
- Must possess a strong business sense, understanding the business implications of decisions.
- Strong communication skills, both written and oral, are essential as well as excellent customer service skills.
- Strong knowledge and experience using MS Word, Excel, PowerPoint, Outlook (calendar, email) is required.
- Knowledge and experience using SAP is an asset.
- Competencies in other languages an asset.
I f you are an employee of IWK Health , please apply through the internal careers page to ensure you are flagged as an internal applicant.
