Job Description: Introduction
Overview
How you'll make an impact
- Administrative Support: Provide high-level administrative support to senior executives, including handling calendars, scheduling meetings, and coordinating travel arrangements.
- Communication Management: Serve as the primary point of contact for internal and external communications, ensuring timely and accurate responses. Handle and prioritize incoming emails, phone calls, and other communications.
- Document Preparation: Prepare and edit correspondence, reports, presentations, and other documents as required.
- Meeting Coordination: Organize and coordinate meetings and events, including preparing agendas, taking minutes, and following up on action items.
- Project Management: Assist in the planning and execution of special projects and initiatives, ensuring deadlines are met and objectives are achieved.
- Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
- Relationship Building: Foster strong relationships with internal and external team members to facilitate effective communication and collaboration.
- Problem Solving: Anticipate the needs of executives and proactively address potential issues before they arise.
- Office Management: Oversee office operations and procedures to ensure efficiency and effectiveness.
About you Required:
- High school diploma and 7 years related experience required.
- Proficiency in Microsoft application skills, including Word, Excel, and PowerPoint.
Highly Preferred:
- Minimum of 7 years of experience as an Executive Assistant or in a similar role.
- Experience as an Executive Assistant or in a similar administrative role.
- Exceptional written and verbal communication skills.
- Strong organizational and time-management abilities.
- High level of discretion and confidentiality.
- Strong problem-solving skills and attention to detail.
- Ability to balance multiple tasks and prioritize efficiently.
Compensation and benefits
- Flexible medical \& dental coverage to meet your household's needs
- Life, Dependent Life and AD \& D Insurance options
- Retirement savings including RRSP including a company match, TFSA, pension and more
- Employee Stock Purchase Plan
Other benefits include:
- Educational expense reimbursement
- Employee assistance programs
- Discounted gym membership (GoodLife Fitness)
- Opportunity for flexible work arrangements
- Paid sick days \& personal days
- Employee education recognition program
- Employee referral bonus program
Gallagher
