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Provide comprehensive administrative support to Infrastructure lawyers, including managing calendars, travel, and client meetings.
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Coordinate billing with the finance team, prepare prebills and invoices, and ensure timely docketing and accurate financial records.
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Maintain and organize client files, engagement letters, and conflict checks in coordination with Records and Conflicts teams.
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Assist with marketing efforts by preparing bios, pitch materials, and event coordination. Monitor deadlines, track project updates, and support business development initiatives.
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Draft and edit correspondence, manage incoming communication, and liaise with clients and internal departments.
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Prepare expense reports, update CPD records, and support onboarding or cross-training needs.
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Collaborate with assistants and other teams to ensure seamless lawyer support and consistent service delivery.
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Legal Assistant Diploma or Office Administration post-secondary education required.
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Minimum 5 years of experience in a legal or professional services environment.
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Experience supporting infrastructure or P3 practices is highly preferred.
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Strong proficiency in MS Office Suite; familiarity with legal billing software is an asset.
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Excellent organizational skills and the ability to manage multiple deadlines effectively.
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Strong written and verbal communication abilities.
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A proactive, detail-oriented approach with the ability to work both independently and collaboratively.
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Ability to thrive in a high-pressure environment and adapt to changing priorities.
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Willingness to occasionally work overtime when needed.
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Competitive salary
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3 weeks of vacation
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Comprehensive benefits package including health, dental, and wellness coverage
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RRSP matching program
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Annual performance review with bonus eligibility
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Work model: 4 days in-office with additional in-office time during onboarding for training and cross-functional integration
