Title: Administrator, Accounts Receivable
Location: TORONTO, ON
Job Type: Full time
Job Description
Summary:The Administrator, Accounts Receivable is a detail-oriented and organized individual who will oversee a range of financial tasks, ensuring accuracy, compliance, and efficiency in the accounts receivable process. This role involves managing tenant-related financial activities, deposit processing, and maintaining accurate records within the systems.
What you'll get to do:
Tenant Transactions:
- Move-In Process: Review lease documentation, post move-ins, and confirm FMR/LMR collections.
- Enter Notice: Process notice documentation, prepare responses, and update records in Yardi.
- Move-Out Process: Confirm outgoing inspections and finalize tenant move-outs.
Assignments/Leaseholder Management:
- Review finalized assignment documents and enter assignments, including notices, move-outs, and move-ins.
- Transfer deposits and handle the removal or addition of leaseholders.
Deposit/Charge Processing:
- Validate and post monthly charges and apply deposit, tenant adjustments, and chargeback entries.
- Scan and code received cheques for deposit processing and upload to the bank.
- Enter and apply post-dated cheques (PDCs) and manage receipt batches.
- Run reports to identify and address missing anniversary dates.
- Generate and post interest accruals for tenant deposits.
- Review and analyze monthly and quarterly reports, including arrears and variance reports, to ensure accuracy.
Annual \& Recurring Tasks:
- Prepare and distribute annual deposit interest reports.
- Generate T5 summaries and XML files for CRA uploads and distribute to tenants.
- Review and set up EFT and process recurring payments.
System \& Account Maintenance:
- Set up opening subledger balances and ensure accurate AR and deposit information for new business.
- Set up tenant accrued interest during interest conversions.
- Review and manage antenna and commercial accounts.
- Conduct due diligence and lease audits to ensure compliance.
Reconciliation and Adjustments:
- Perform refund and chargeback clearing reconciliations by reviewing GL for pending clearing items.
- Adjust lease charges for addendums and incentives.
Other Responsibilities:
- Review and maintain credit AR balances.
- Prepare tenant refund requisitions.
- Close past tenant files and prepare necessary files for collection.
- Review General Property Reports (GPR) to verify vacancy and prorated moves and adjust for variances.
- Maintain and Update Rentable Items.
Who you are:
- College Diploma within Business Administration.
- Minimum one to two (1-2) years' experience in Property Management is an asset.
- Proficiency in Yardi 7S and Microsoft Office Suite is required.
- Proven customer service experience is essential, with a strong focus on responsiveness and courtesy.
- Exceptional communication skills, both written and verbal, are a must.
- Highly analytical and organized, with excellent attention to detail.
- Strong ability to prioritize tasks and stay focused on achieving goals.
- Capable of multitasking effectively while meeting deadlines in a fast-paced environment.
- Proactive in managing time and responsibilities efficiently.
- Dedicated to providing outstanding customer service, maintaining professionalism and courtesy in all interactions.
Greenwin Corp. is an equal opportunity employer committed to building a diverse workforce representative of the communities we serve and providing an accessible environment. Accommodation is available upon request by contacting *************@greenwin.ca. We encourage all qualified candidates to apply.
