Position Overview:
Di Brina Family Holdings is seeking a highly skilled and dedicated Executive Assistant to provide exceptional administrative and personal support. This role requires an individual who is highly organized, detail-oriented, and committed to maintaining the utmost privacy and confidentiality. The successful candidate will support the family's personal and professional needs, ensuring seamless coordination and execution of day-to-day responsibilities.
Key Responsibilities:
Administrative Support:
- Manage family members' schedules, including personal and professional appointments, events, and meetings.
- Prepare correspondence, reports, and other documents with flawless English grammar and style.
- Maintain and organize records, files, and sensitive documents.
Travel and Event Coordination:
- Arrange complex travel itineraries, including transportation, accommodations, and itineraries for personal and business trips.
- Plan and execute private family events, including coordinating vendors, venues, and logistics.
Technology and Tools:
- Utilize various software and platforms to manage schedules, budgets, and tasks, including Microsoft Office Suite, Google Workspace, and project management tools such as Asana or Trello.
- Support family members with technical needs, such as managing devices and troubleshooting software.
Confidentiality and Privacy:
- Ensure the highest level of discretion in handling sensitive information.
- Protect the family's privacy in all interactions and communications.
Qualifications:
Education:
- Bachelor's degree from a recognized university.
Experience and Skills:
- Language Proficiency: Exceptional English reading, writing, and communication skills. The ability to craft impeccable correspondence and documents is essential.
- Attention to Detail: A proven track record of meticulousness and accuracy in managing schedules, documentation, and tasks.
Technological Expertise:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with tools such as Google Workspace, Asana, Trello, and digital filing systems.
- Strong understanding of technology troubleshooting, including managing devices and accounts.
Organizational Skills:
- Exceptional ability to multitask and prioritize in a fast-paced environment.
Personal Attributes:
- Unwavering commitment to discretion and confidentiality.
- Professional, polished, and personable demeanour.
- Proactive, resourceful, and solutions-oriented approach.
Compensation:
- The salary range for this position is $50,000 to $90,000, based on the candidate's experience, skills, and qualifications.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
