Front desk and executive assistant

Overland Container Transportation Services • Acheson, AB, Canada • 6h ago

Job Title: Front Desk \& Executive Assistant

Location: Acheson, Alberta

Company: OCTS

Overland Container Transportation Systems (OCTS) has proudly served Western Canada since 1989, when it was founded with a clear vision: to provide Alberta with safe, reliable, and customer-focused container transportation. More than three decades later, we remain rooted in that legacy while continuing to grow, diversify, and lead.

Today, OCTS offers a comprehensive suite of intermodal services including container drayage, repair, storage, warehousing, and transloading. We operate from both Canadian National and CPKC terminals in Calgary and Edmonton, serving clients across Alberta, British Columbia, Saskatchewan, the Yukon, and the Northwest Territories. As one of Alberta's largest container drayage providers, we're proud to be the ?first and last mile? partner for many of the world's leading steamship lines and freight companies.

At OCTS, we hire for passion, integrity, and experience. Our team is committed to delivering world-class service and we're looking for talented individuals ready to grow with us as we build on our legacy and shape the future of intermodal transportation in Western Canada.

Job Overview :

We are seeking a professional, friendly and organized Front Desk \& Executive Assistant. This role combines front-of-house responsibilities with a range of administrative duties in support of our executive leaders. The ideal candidate will be resourceful, detail-oriented, and capable of managing multiple priorities in a fast-paced logistics environment.

Key Responsibilities:

Reception \& Office Coordination

· Greet and assist clients, drivers, couriers, and visitors with professionalism and warmth.

· Manage incoming calls using VoIP systems and direct inquiries appropriately.

· Coordinate incoming/outgoing mail and packages, including cheque deposits.

· Maintain a clean and organized reception area.

· Coordinate office events and celebrations, including staff milestones and seasonal gatherings.

· Track and order office supplies and maintain inventory.

· Manage general inquiries via phone and email, providing accurate and timely responses.

Executive Administrative Support

· Provide scheduling, travel booking, and meeting coordination support to executive leaders.

· Prepare high-quality documents, presentations, and reports using Microsoft Office (Word, Excel, PowerPoint).

· Assist with internal communications and occasional content updates for the website or social media.

· Support document management, data entry, filing, scanning, and archiving.

· Assist with ad hoc projects and support various departments as needed.

Qualifications \& Experience

· 3 years in an administrative or reception role preferred.

· Executive assistant experience is considered an asset.

· Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.

· Strong organizational and multitasking skills with a high level of attention to detail.

· Excellent written and verbal communication skills.

· Professional demeanor and a customer-service mindset.

· Comfortable handling confidential information.

· Able to work both independently and collaboratively in a team setting.

What We Offer

· The opportunity to play a central role in both client service and internal operations.

· A collaborative, team-first environment.

· Exposure to a dynamic industry with room for personal and professional growth.

· A chance to contribute to a company that's been trusted in Alberta for over 30 years.

To Apply:

Please submit your resume and a brief cover letter via Isarta. We thank all applicants for their interest; only those selected for an interview will be contacted.