Company Description
- Stimulating work in a fast-paced and intellectually challenging environment
- Accelerated exposure and responsibility
- Global career development opportunities
- Diverse and inspiring colleagues and approachable leaders
- A hybrid-flexible work environment with an emphasis on in-person collaboration
- A culture rooted in principles of integrity, partnership, and high performance
- An organization with an important social purpose that positively impacts lives
Job Description Accountabilities:
- Proactively coordinates multiple calendars, including scheduling internal and external meetings, room bookings and calls and works with global CPP Investments departments/offices to coordinate logistics.
- Ensures team members are prepared for meetings and carry-forward action items.
- Performs expense reporting, and coordinates approval and processing of invoices.
- Assists in the creation of high quality on-brand communications, reports, and presentations.
- Provides support and assists with departmental and team off-sites and social events.
- Coordinates and books travel arrangements, including flights, hotels and visa requirements as needed.
- Handles highly confidential material/matters relating to the department and organization with utmost discretion.
- Coordinates and performs critical internal processes for the team.
- Works closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.
Qualifications
- Minimum of 3 years of experience in an Administrative Assistant position; exposure to the financial industry preferred
- University or college degree preferred
- Advanced knowledge of MS Office (Word, Excel, Outlook, Calendar) and comfort and interest in learning new applications
- Experience with calendar management, booking high profile meetings, events and managing the expense reimbursement process
- Experience with CRM is an asset
- Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task
- Strong communication skills (verbal and written) and interpersonal skills
- Motivated, energetic, eager to learn, adaptable and professional
- Ability to work in a high performing culture, under pressure and with time-sensitive deadlines
- Able and willing to work flexible hours, as required
- Exemplify our Guiding Principles of Integrity, Partnership and High Performance
Additional Information Disclaimer:
CPP Investments
