Administrative Assistant (Level III)

Artech Information Systems • Toronto, Ontario, Canada • 9h ago

Responsibilities:

Provides administrative support in a complex team environment to both senior and junior bankers
Coordinates internal/external meetings and virtual/conference calls
Handles a high volume of phone calls and interacts with senior business leaders in a professional and effective manner
Receive and screen information and phone calls using judgment regarding sensitivity and priority
Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics
Coordinates a high volume of travel arrangements and processes expense reports
Works in partnership with other administrative professionals across departments
Maintains understanding of firm policies and handles certain issues independently
Responsible for participation in general administrative duties (copying, filing and archiving), ad-hoc projects, committees and or group events
Coordinates various requests for the team such as business cards, cell phones, credit cards, computer hardware and systems access, etc.
Perform back-up functions for other Assistants during vacation or other absences to ensure that administrative support is provided on an ongoing basis
Other duties as assigned

Qualifications:

3-5 years of administrative work experience, preferably in a financial services environment
Advanced computer skills, especially in MS Word, Excel, Outlook and Power Point
Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
Team player, demonstrated ability to pitch in and help teammates
Excellent organizational, analytical and communication skills, both written and verbal
Demonstrated dependability and sense of urgency about getting results
Ability to effectively screen calls, correspond and greet visitors in a professional manner
Ability to handle highly sensitive, confidential and non-routine information
Comfortable working with people at all organizational levels
Ability to work well in a team as well as independently
Willing to take on additional tasks

Artech Information Systems

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