Are you a highly organized and detail-oriented administrative professional looking to make an impact in a dynamic maintenance environment? Adecco is currently hiring for a Temporary Administrative Assistant to support a busy Maintenance Department in Regina, SK.
This role is ideal for someone who thrives in a fast-paced setting, enjoys coordinating schedules, creating professional documents, and supporting departmental operations through strong communication and analytical skills. You'll play a key part in maintaining the smooth functioning of the department by coordinating training, preparing reports and documentation, and serving as a liaison between internal teams and external vendors.
- Location: Regina, SK
- Job type: Temporary | Full-time | 2 month contract
Key Responsibilities:
- Documentation \& Reporting (50%)
Create and maintain spreadsheets, presentations, KPI reports, meeting minutes, and confidential correspondence. Analyze data to support departmental initiatives and ensure timely distribution of documents and plans.
- Training Coordination (35%)
Assess training needs, coordinate internal and external training programs, and manage logistics such as vendor booking, travel arrangements, and facilities scheduling.
- Office Supply \& Equipment Management (10%)
Manage inventory of office supplies and organize printer maintenance. Handle purchase orders and order required parts and supplies.
- Professional Development \& Support (5%)
Stay up-to-date with internal systems, software, and departmental policies. Support leadership by anticipating needs and preparing relevant resources and materials.
Qualification Required:
- 3+ years of administrative experience in a fast-paced environment
- Strong proficiency in Microsoft Office 365 (Excel, Word, PowerPoint)
- Experience with CMMS, Sage, or similar systems an asset
- Excellent organizational and multitasking skills
- Strong written and verbal communication abilities
- Proven ability to handle confidential information with discretion
- Ability to coordinate with multiple internal departments and external training providers
- Knowledge of basic accounting or payroll processes is considered a plus
Apply now
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