Executive Assistant to CEO

Careers • Toronto, Ontario, Canada • 17h ago

JumpFactor is anAward-winning 7-time Growth 500 Fastest Growing Agency in Canada.We are currently looking for an experienced and highly organized Executive Assistant to support our CEO.

Role Overview:

The Executive Assistant will be a key partner to our CEO , ensuring smooth execution of executive tasks and projects. The ideal candidate will have3--7 years of experience demonstrating exceptionally strong organizational, communication, and problem-solving skills while supporting 1-2 executives.

You are proactive and driven, in line with our core value of tenacity. You will act as a primary liaison for internal and external matters, and also support strategic initiatives. The objective is to keep the CEO highly productive in his zone of highest value, while guarding his time and eliminating anything that can be taken off his plate.

The company is looking to grow 5X in size in the coming 4 years. This is an extremely fast-paced environment, which provides for rapid growth opportunities. As the role evolves, you'll have the opportunity to advance into a Senior/Director-level position within 2-3 years of a strong track record in the role, where you'll delegate executive assistant duties to junior assistant(s), allowing you to take on more strategic responsibilities and mentor team member(s).

Jumpfactor's Core Values:

Be STRATEGIC
Be PASSIONATE
Be TENACIOUS
Prioritize LEARNING
Embrace TEAM
Maintain INTEGRITY
Be STRATEGIC
Be STRATEGIC
Be PASSIONATE
Be PASSIONATE
Be TENACIOUS
Be TENACIOUS
Prioritize LEARNING
Prioritize LEARNING
Embrace TEAM
Embrace TEAM
Maintain INTEGRITY
Maintain INTEGRITY
Qualifications:
3-5 years of executive assistant experience, supporting 1-2 CEOs/C-level executives.
Experience in project management.
Extremely resourceful with ability to find or learn rapidly
Keen interest or understanding of management, finance, and investments
Exceptional verbal communication and negotiation skills
Experience coordinating with lawyers and managing legal matters.
Hyper-diligent with organization and task management
Knowledge of developing and implementing company policies and procedures.
Event planning and execution skills.
Proficient in calendar management and email management.
Experience in handling personal matters for executives.
Proficiency in cloud applications and Google Workspace
Very comfortable and fast with technology applications
Resident in Canada with a valid driver's license.
MBA or equivalent education is preferred.
3-5 years of executive assistant experience, supporting 1-2 CEOs/C-level executives.
3-5 years of executive assistant experience, supporting 1-2 CEOs/C-level executives.
Experience in project management.
Experience in project management.
Extremely resourceful with ability to find or learn rapidly
Extremely resourceful with ability to find or learn rapidly
Keen interest or understanding of management, finance, and investments
Keen interest or understanding of management, finance, and investments
Exceptional verbal communication and negotiation skills
Exceptional verbal communication and negotiation skills
Experience coordinating with lawyers and managing legal matters.
Experience coordinating with lawyers and managing legal matters.
Hyper-diligent with organization and task management
Hyper-diligent with organization and task management
Knowledge of developing and implementing company policies and procedures.
Knowledge of developing and implementing company policies and procedures.
Event planning and execution skills.
Event planning and execution skills.
Proficient in calendar management and email management.
Proficient in calendar management and email management.
Experience in handling personal matters for executives.
Experience in handling personal matters for executives.
Proficiency in cloud applications and Google Workspace
Proficiency in cloud applications and Google Workspace
Very comfortable and fast with technology applications
Very comfortable and fast with technology applications
Resident in Canada with a valid driver's license.
Resident in Canada with a valid driver's license.
MBA or equivalent education is preferred.
MBA or equivalent education is preferred.
Soft Skills:
Constant follow-up and proactive approach to executive support.
Strong problem-solving and critical-thinking abilities.
High level of discretion and confidentiality.
Excellent time management and organizational skills.
Articulate, business-focused, and well-spoken.
Strong organizational and multitasking skills.
Excellent verbal and written communication skills.
Very driven and tenacious
Flexibility to work with the CEO's outside of normal business hours
Constant follow-up and proactive approach to executive support.
Constant follow-up and proactive approach to executive support.
Strong problem-solving and critical-thinking abilities.
Strong problem-solving and critical-thinking abilities.
High level of discretion and confidentiality.
High level of discretion and confidentiality.
Excellent time management and organizational skills.
Excellent time management and organizational skills.
Articulate, business-focused, and well-spoken.
Articulate, business-focused, and well-spoken.
Strong organizational and multitasking skills.
Strong organizational and multitasking skills.
Excellent verbal and written communication skills.
Excellent verbal and written communication skills.
Very driven and tenacious
Very driven and tenacious
Flexibility to work with the CEO's outside of normal business hours
Flexibility to work with the CEO's outside of normal business hours
Key Responsibilities:
Executive Support:
Initiate personal and business tasks and projects proactively in line with goals
Attend all meetings required with CEO to ensure decisions are actioned before and after
Consistent follow through to close out tasks and projects ensuring momentum
Coordinate internal and external communications, ensuring timely responses and follow-ups.
Identifying and prioritizing critical tasks, events and driving things forward independently with a cadence of input from the CEO largely driven by yourself
Assist in creation and rollout of playbooks and procedures with input from Executives
Provide daily support to the CEO, including calendar \& email management
Managed cadences to extract decisions from CEO, owned and driven by you
Oversee various business and personal investments and affairs as required
Initiate personal and business tasks and projects proactively in line with goals
Initiate personal and business tasks and projects proactively in line with goals
Attend all meetings required with CEO to ensure decisions are actioned before and after
Attend all meetings required with CEO to ensure decisions are actioned before and after
Consistent follow through to close out tasks and projects ensuring momentum
Consistent follow through to close out tasks and projects ensuring momentum
Coordinate internal and external communications, ensuring timely responses and follow-ups.
Coordinate internal and external communications, ensuring timely responses and follow-ups.
Identifying and prioritizing critical tasks, events and driving things forward independently with a cadence of input from the CEO largely driven by yourself
Identifying and prioritizing critical tasks, events and driving things forward independently with a cadence of input from the CEO largely driven by yourself
Assist in creation and rollout of playbooks and procedures with input from Executives
Assist in creation and rollout of playbooks and procedures with input from Executives
Provide daily support to the CEO, including calendar \& email management
Provide daily support to the CEO, including calendar \& email management
Managed cadences to extract decisions from CEO, owned and driven by you
Managed cadences to extract decisions from CEO, owned and driven by you
Oversee various business and personal investments and affairs as required
Oversee various business and personal investments and affairs as required
Stakeholder Management / Representation :
Step in on behalf of the CEO for internal and external meetings as needed.
Assist in management and coordination with direct reports of the CEO
Ensure a consistent flow of KPIs and data/ metrics visibility for the CEO
Adhere and execute closely in line with the principles of EOS Traction
Embody and champion the core values alongside the CEO to the company/team
Identify and solve operational issues alongside the CEO.
Audit for adherence to process and KPIs as required for executive visibility
Step in on behalf of the CEO for internal and external meetings as needed.
Step in on behalf of the CEO for internal and external meetings as needed.
Assist in management and coordination with direct reports of the CEO
Assist in management and coordination with direct reports of the CEO
Ensure a consistent flow of KPIs and data/ metrics visibility for the CEO
Ensure a consistent flow of KPIs and data/ metrics visibility for the CEO
Adhere and execute closely in line with the principles of EOS Traction
Adhere and execute closely in line with the principles of EOS Traction
Embody and champion the core values alongside the CEO to the company/team
Embody and champion the core values alongside the CEO to the company/team
Identify and solve operational issues alongside the CEO.
Identify and solve operational issues alongside the CEO.
Audit for adherence to process and KPIs as required for executive visibility
Audit for adherence to process and KPIs as required for executive visibility
Research, Vendor Coordination, and Legal Management:
Conduct research using calls, online searches, and networks to solve business challenges.
Leverage relationships and resourcefulness to identify solutions.
Analyze options and recommend or make decisions with and without CEOs input
Manage vendor and consultant relationships and affiliations.
Coordinate with legal teams on contract reviews, revisions, and compliance.
Oversee all contract management, including handling redlines with lawyers.
Negotiate terms and pricing with vendors, consultants, and contractors
Conduct research using calls, online searches, and networks to solve business challenges.
Conduct research using calls, online searches, and networks to solve business challenges.
Leverage relationships and resourcefulness to identify solutions.
Leverage relationships and resourcefulness to identify solutions.
Analyze options and recommend or make decisions with and without CEOs input
Analyze options and recommend or make decisions with and without CEOs input
Manage vendor and consultant relationships and affiliations.
Manage vendor and consultant relationships and affiliations.
Coordinate with legal teams on contract reviews, revisions, and compliance.
Coordinate with legal teams on contract reviews, revisions, and compliance.
Oversee all contract management, including handling redlines with lawyers.
Oversee all contract management, including handling redlines with lawyers.
Negotiate terms and pricing with vendors, consultants, and contractors
Negotiate terms and pricing with vendors, consultants, and contractors
Next Steps: If you are excited about this opportunity and meet the qualifications, we invite you to apply. Successful candidates will undergo a series of assessments to further evaluate their potential.