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Verify packing slips by matching them to the authorized invoice and verify to the Merchandise Receiving Log.
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Process invoices for payment based on respective vendor payment method.
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Identify any discrepancies between invoice cost and purchase order amounts and action the discrepancies above the prescribed threshold with Associate, FSM and/or vendor.
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Review SDM weekly statements for invoices, inter-store transfers and corporate charges.
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Allocate charges paid through the store credit card on a periodic basis.
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Process store-to-store payments
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Complete the new vendor setup form for frequently used vendors for central processing.
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Interface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.
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Process and reconcile all adjustments to the A/R sub ledger.
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Maintain and review detailed AR aging each period and follow-up on collection activities.
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Action Vendors' Claim Reconciliation on a periodic basis and submit to Central Office as required each period by due date
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Setup AR and billing for store-to-store receivables.
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Generate and distribute Customer AR Statements on a monthly/periodic basis.
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Maintain customer profiles for new \& existing customers and ensure all related receivables are associated with the account.
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Reconcile sales details from the cash register daily. Determine whether cash overage or shortage occurred and investigate to determine cause of any shortage or overage.
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Ensure daily deposits are posted correctly in the bank on a timely basis for Cash and EFT.
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Audit allocation of expenses to ensure correct accounts are charged
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Review timesheets against payroll posting and advise the manager of any discrepancies.
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Ensure payroll is processed on time every two weeks.
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Employee Benefit Administration: Enroll eligible employees in the program and ensure terminated employees are removed from the program.
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Ensure employee personal data is accurate provide discrepancies to manager.
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Update cosmetic commissions database for cosmetic daily sales analysis, sales, hours and commission payment by Cosmetic employee.
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Provide Cosmetic Commissions data to be entered in WFM to Front Store Manager.
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Ensure T4s and government forms are balanced and requested to be filed by CRA deadlines.
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Ensure all other employment programs are recorded accurately.
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Complete all legislated benefit filings accurately and submitted on time.
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[Quebec] Complete all necessary documentation in a timely manner for CNESST to ensure future payments to injured employees or employees on preventative maternity leave.
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Maintain PDP enrollment for eligible employees.
