Our client, a membership organization in Downtown Toronto, is seeking an Events Administrator. This will be an 11 week contract with the potential to extend. This is a hybrid opportunity requiring several days a week in-office, as well as on-site participation at events. The role offers a competitive salary and the chance to join a friendly and dynamic team!
Roles and Responsibilities
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Assisting the team with all aspects of exhibitor and sponsor engagement, including data entry, tracking, registration, communications, and follow-up.
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Coordinating logistics, shipping, and transportation for events.
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Providing registration support for event and education participants.
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Answer inquiries.
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Manage correspondence.
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Organizing event logistics such as AV equipment, transportation, signage, and other materials.
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Supporting the promotion and distribution of event and education materials.
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Helping manage and maintain the roster of events and educational offerings.
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Setting up and providing support for both in-person and virtual meetings, events, and educational sessions.
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Delivering administrative support for event logistics, including venue booking, catering arrangements, supply and AV orders, travel coordination, and event décor.
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Collaborating closely with the accounting and operations teams to ensure smooth execution of events.
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Partnering with administrative staff and other teams to support workshops, events, and other meetings as needed.
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Assisting with updates and maintenance of website content.
Qualifications and Skills
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Must have completed a post-secondary degree or diploma
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Must have a minimum of 3 years of Events experience
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Must have experience working in a mid to large sized organization
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Must have excellent verbal and written communication skills
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Must be highly organized and detail-oriented
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Must be able to multi-task and prioritize in a deadline-driven busy environment
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Must be proficient in MS Office with the ability to sort data in Excel
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Must be tech-savvy and have experience working with CRMs
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Must have a valid driver's license and have the ability to travel several times a month to support with events throughout Ontario
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Must have the ability to work occasional evening/weekend hours for events as needed
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Must have excellent client service skills
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Must be able to work well with individuals at all levels of an organization
