Overview
Job Title: Assistant Editor
Department(s): HarperCollins Canada - Editorial
Status: Regular Full TimeLocation: 22 Adelaide Street West, Toronto
Reporting to the Senior Vice-President \& Executive Publisher, and offering support to the Editor in Chief, and will provide editorial and administrative support.
Responsibilities
Editorial Responsibilities 20%
- Provides editorial support to the SVP, Publisher of HCC as required, including such tasks as preparing draft revision and rejection letters, evaluating suitability of books for the program, assisting with first reads, author revisions; corresponding with authors and agents; line editing with supervision; sending copyedited manuscripts to authors and relaying queries to production editor as a point-of-contact
- Contributes to the HCC program including offering editorial opinions on potential new acquisitions, preparing title sheets and metadata, writing cover and flap copy, writing editorial letters (with supervision), preparing cover concepts.
- Processes all incoming and outgoing submissions within HCC guidelines. Logs and distributes submissions. Forwards submissions to appropriate editors within guidelines.
- Takes and circulates editorial and publishing meeting minutes. Prepares Publishing Board memos, circulates supplemental materials prior to meeting, and displays covers and cover briefs for discussion
- Participates in department meetings including editorial and publishing meetings, department meetings, ideas summits
- Presents new projects at editorial and publishing meetings as requested. Makes presentations at launch meetings on behalf of Publisher and other editors, as requested.
Administrative Responsibilities (75%)
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Provides administrative support including such tasks as creating reports, competitive analyses and presentations; establishing and maintaining electronic file systems, making travel arrangements as required, booking internal and external meetings, directing queries to appropriate individuals, maintaining first print archives, setting up new vendors on RiskCenter and processing invoices, general printing and mailing. Manages requests from other HC offices and internal departments for manuscripts, cover copy, prelim materials, circulates advance quotes and reviews.
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Archives Publisher's inbox semi-annually to maintain publishing records
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Processes and submits Publisher's and Editor-in-Chief's expense reports
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Organize in-office HCC author toasts and book signings
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Organizes annual International Visitors Programme lunch and party and Vancouver Writers Fest party, alongside Editor-in-Chief. Manages event space and catering budget. Creates guest lists and manages RSVPs. Troubleshoots onsite operations on day-of events.
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If an intern joins the editorial team, the Assistant Editor would:
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Supervise the editorial intern, help establish intern's goals, oversee the intern's work and ensure the intern receives solid training and experience in relevant areas of the editorial process. Work with Rights, Contracts, Art \& Production as well as the Editorial team to provide basic experience for the intern.
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Manages the Philanthropy/Donations budget with direction from the Publisher.
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Routes cover copy; covers; co-pub and 2nd edition transmittal forms; pre- and post-copyedited manuscripts; author changes; art log and captions; and alt text captions in Rsuite to send to production.
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Using the Biblio system to input pre-acquisition P\&L's, deal memo's, metadata etc.
Special Projects 5%
- Preparing slideshows for talks/meetings/presentations
Qualifications
- Creativity, enthusiasm, and a love of books
- 1-3 years of experience in publishing
- Post-secondary education in a related field
- Publishing Program Certificate would be an asset
- Knowledge of Canadian publishing industry
- Attention to detail
- Proficient with Microsoft Office applications
- Able to multi-task, determine priorities, and remain cool under pressure
- Strong written and oral communication skills
About HarperCollins Canada and Harlequin
Harlequin is a leading publisher of commercial fiction and narrative nonfiction. We publish more than 100 titles a month that reach audiences globally. Encompassing highly recognizable imprints that span a broad number of genres, we are home to many award-winning New York Times and USA TODAY bestselling authors. Harlequin is a division of HarperCollins Publishers, the second-largest consumer book publisher
in the world. Through HarperCollins's global publishing program, Harlequin titles are published in 17 countries and 16 languages.
Known worldwide for the quality of its list, HarperCollins Canada is the proud home of many bestselling and award-winning authors, including Esi Edugyan, Heather O'Neill, and Lawrence Hill. It is our vision to publish the best books of our generation and to work with authors over the length and breadth of their careers. Our authors are at the centre of everything we do. In addition to the Canadian publishing program, HarperCollins Canada is responsible for the sales, marketing, and publicity of HarperCollins titles from around the globe
HarperCollins Canada and Harlequin are Equal Opportunity Employers committed to equal employment opportunities. Employment decisions are based on job requirements and the skills, knowledge, and experience of the candidate, regardless of any other factors unrelated to job performance.
We are also committed to ensuring that the accessibility needs of candidates and employees are considered and accommodated during the recruitment process.
We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.
