What You'll Do
- Proven track record in an administrative role
- High degree of professionalism, business maturity, common sense, and good judgement
- Strong organization skills and attention to detail and accuracy
- Flexibility and able to thrive in a fast-paced environment
- Able to maintain confidentiality on highly sensitive matters
- Takes pride in contributing through support with a positive attitude
- Coordinate all administrative aspects, including dynamic calendar management, meeting setup (A/V equipment and catering, etc), guest pickups, expense reports, travel arrangements, improvement of filing systems, and ordering of supplies to ensure the team operates efficiently and effectively
- Coordinate and work closely with the SVP's offices to ensure deadlines are met and high-quality reports are submitted
- Schedule and organize the quarterly business review meetings and annual planning meetings
- Schedule monthly and quarterly team meetings, including agenda and presentation material preparation, etc.
- Create and monitor team budgets including processing invoices, tracking to budget, and proactively bringing forecasted variances to the attention of management
- Onboarding and offboarding new employees
- Plan and co-ordinate team events
- Oversee high level calendar by learning the business priorities, in addition to a volume of email triage and response
- Coordinating complex schedules and travel itineraries
- Ad hoc projects as assigned
- Other related duties as required
What You Bring
- 5+ years of experience supporting C Suite level executives role within a fast paced and/or professional firm
- Advanced working knowledge of Adobe and Microsoft Office Suite (Strong PowerPoint Skills) Knowledge of Hyperion, PeopleSoft, Concur and SmartView is an asset.
- Superior written and verbal communication skills
- High level of independence and can be relied upon to follow work through to completion
- Proven ability to manage multiple tasks simultaneously, take initiative, exercise sound judgement, and anticipate needs
- Proven ability to establish valuable relationships within an organization
- Demonstrate a positive attitude, with the ability to cope well under pressure with little or no supervision
- Provide professional administrative support in a helpful, respectful and friendly manner
- Experience monitoring budgets
- Extremely professional with executive presence, tact, and political savvy
- Willing to occasionally monitor email off-hours
About Us
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