Role Summary
We are currently recruiting a Legal Assistant, Team Support to join our Commercial Real Estate and Leasing practice groups. This is a junior-level position and would be suitable for recent graduates of a Legal Assistant or Legal Administration program with at least 1-2 years of work experience in commercial real estate/leasing law.
This is an exciting opportunity for an individual who wants to kick start their legal career at a downtown Toronto law firm, enjoys fast paced environments, and wants to learn and expand their skills under the close mentorship of seasoned legal assistants.
As Legal Assistant, Team Support, you will be responsible for supporting a team of Legal Assistants. This role offers a broad range of responsibilities and challenges that will utilize one's knowledge and build solid practice management skills. The successful candidate will need to demonstrate initiative, strong communication and organizational skills, and a desire to work in a team environment and promote a client-focused culture.
This is a full-time, permanent opportunity with core work hours of Monday to Friday -- 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 4 days per week.
Responsibilities
- Preparing and/or drafting various transactional documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
- Typing general correspondence and various transactional documents from handwritten notes, phone, or verbal instructions.
- Managing and tracking deadlines, and appointments, including managing Outlook calendars and scheduling appointments as requested.
- Administrative tasks such as filing, which might include physical or electronic materials, as well as preparing labels, updating client information or similar requests.
- Opening and closing files electronically, which includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
- Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department, as and when required.
- General administrative duties such as booking meeting rooms, working with other internal departments to provide documents/other materials to meet client needs.
- Continually assessing and establishing work priorities as needed.
- Demonstrating a team approach; supporting coverage for colleague absences.
- Other administrative duties as assigned.
Required Skills \& Qualifications
- At least one to two years prior work experience in commercial real estate and leasing law.
- Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
- Strong working experience, understanding and knowledge of legal terminology, procedures and real estate transactions.
- Proficient with legal software (iManage, Elite (3E), InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
- Proficient with PDF software (Kofax Power PDF).
- Strong communication skills (both verbal and written).
- Excellent time management, prioritization and follow-up skills.
- Excellent attention to detail, accuracy and proofreading skills.
- Ability to work independently and within tight timelines.
- Ability to take initiative and be resourceful.
- Passionate about providing quality service and work products to clients.
- A willingness to learn and embrace new technology.
Candidates who meet the above qualifications are asked to apply online and attach a copy of their resume and cover letter togetherin one PDF file.
WeirFoulds welcomes applications from all qualified candidates. We recognize the need to demonstrate equity, diversity and inclusion in everything we do, and are committed to providing an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.
Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact our Human Resources Team at accommodations@weirfoulds.com.
We thank all candidates for their interest; however, only those selected for further consideration will be contacted.
