Company Description
Job Description Job Description This role is part of our Hybrid work program - 2- 3 days a week in office.
Responsibilities
- Provide a bridge for smooth interaction between the COO and CDCO and the company's stakeholders by managing the professional calendar for optimal efficiency;
- Manages projects and deadlines on behalf of the executives;
- Screen, respond to and redirect mail and email, as appropriate; follow-up on deadlines and commitments to ensure all business items are appropriately executed; and support on escalated customer service or employee issues as needed;
- Leverages pristine communications skills to craft messaging on behalf of the COO;
- Plan and execute on assigned budgets.
- Assist in planning and executing events, such as Lunch \& Learns, Town Halls, as well as external conferences;
- Book and confirm all travel and hotel arrangements, prepare itineraries and store documents accordingly;
- Tracks ongoing projects and is well-informed of related activities and associated materials;
- Main point of contact for team budget and coordination with Finance. Coordinates updates across the team;
- Assists with creating decks, taking notes, conducting research, and executing special projects as needed;
- Maintains a strong organizational system for all materials and information;
- Challenge the status quo by consistently identifying areas for improvement, diagnosing issues, and working to resolve them.
Qualifications Qualifications
- 7 years + of experience as an Executive Assistant (Experience supporting a C-Suite member operating in a national or global environment is highly desirable.);
- College or University degree in related field of study;
- Bilingual (French and English) to communicate with employees across Canada and external stakeholders;
- Demonstrated ability to prioritize multiple tasks, high attention to detail, and get things done quickly with limited direction;
- Problem-solving abilities; able to exercise independent judgment and make good decisions;
- Strong customer service orientation and ability to build strong relationships;
- Technologically savvy ; advanced knowledge and proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook) and an aptitude to learn new programs;
- Ability to handle confidential and sensitive materials.
Additional Information What Sets Us Apart:
- Ultimate flexibility: Enjoy a hybrid work environment that ensures the perfect balance between work and personal life.
- Well-being first: Access a comprehensive benefits program designed to take care of you.
- Flexible time off: Paid leave, sick days, and vacation time to recharge and spend quality time with loved ones.
- Exclusive discounts: Enjoy 50% off regular-priced items from Penningtons, Reitmans, and RW\&CO.
- Referral rewards: Refer friends and earn a bonus for helping us grow our talented team.
- Growth opportunities: Annual bonuses, career advancement, and tuition reimbursement to help you reach your professional goals.
Total rewards are aligned with your employment status, offering different perks depending on whether you're full-time, part-time, or under contract.
Reitmans (Canada) Limited is an equal opportunity employer. We are committed to a diverse and inclusive workplace for all. We recognize that our future success depends on the perspectives and contributions of all our employees -- their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for providing an accessible candidate experience.
