We are offering an exciting opportunity for a resourceful Executive Assistant to join our client's team. As an Executive Assistant, you will be instrumental in providing support to our CSO by ensuring effective management of administrative tasks, managing document flow, and maintaining accurate records and schedules. Responsibilities:
- Facilitate and ensure the effective management of all administrative tasks pertinent to the CSO.
- Handle the maintenance of CSO's documents, logs, and files diligently.
- Develop and monitor the CSO's schedule, including appointments, meetings, and engagements.
- Oversee an efficient electronic filing system and office flow procedures to ensure smooth operations.
- Coordinate, schedule, and prepare conference rooms for meetings, teleconferences, and video conferences.
- Draft, proof, and prepare reports, general correspondence, briefing notes, and presentation materials.
- Be responsible for preparing meeting minutes accurately.
- Tactfully and diplomatically respond to queries and requests from internal and external stakeholders, including screening and directing calls when necessary.
- Manage incoming and outgoing mail, including electronic mail, in a timely and effective manner.
- Oversee travel coordination efficiently.
Qualifications
- Proven experience in Administrative Assistance, with a strong understanding of office management systems and procedures.
- Competency in Scheduling is vital, with an emphasis on coordinating appointments and managing calendars efficiently.
- Proficiency in producing Meeting Minutes to capture essential information accurately and concisely.
- High level of Communication skills, both written and verbal, to liaise effectively with executives, staff, and clients.
- Ability to prioritize tasks and manage time effectively.
- Experience with office software tools, including word processors, spreadsheets, and presentation software.
- Exceptional attention to detail and problem-solving abilities.
- Ability to handle confidential information with discretion.
