About Us
We’re Berlin – an ADvocacy agency that tears down walls between our clients and their goals. Whether we’re shifting public perception, creating immersive experiences, or helping organizations redefine their stakeholder relationships, we’re here for the bold moves. We love big questions, tough conversations, and real impact.
The Role
We’re looking for a dynamic Administrative Assistant who thrives in a fast-paced environment, stays two steps ahead of what’s needed, and takes initiative to solve problems before they arise. You’re organized, adaptable, and always ready to jump in where support is needed most, whether that’s coordinating schedules, handling logistics, or keeping the day-to-day operations running smoothly.
What You’ll Do
Administrative & Executive Support
Manage calendars, appointments, and schedules for leadership
Coordinate internal and external meetings, including logistics and follow-ups
Support the preparation of documents, presentations, and reports
Book travel, process expenses, and assist with time management tasks
Office Management
Keep the office running smoothly and stocked (from supplies to snacks)
Organize shared spaces to keep them functional, tidy, and welcoming
Liaise with vendors, service providers, and building management
Plan internal events and celebrations
Team Support
Be the go-to person for day-to-day needs across the team
Help onboard new hires and help create a great first-week experience
Help maintain internal systems and processes to keep things on track
What We’re Looking For
1+ years in an administrative or executive assistant role
Experience managing calendars, travel, and internal operations
Strong organizational skills and attention to detail
A proactive mindset
Friendly, resourceful, and great with people
Comfortable working in a fast-paced, creative environment
Bonus: You’ve worked in an agency or a similarly dynamic workplace
Annual Salary Range: $40,000-45,000
Join Us
Berlin is an equal opportunity employer. We believe diversity in lived experience brings tremendous value to our team, and we welcome applicants from all backgrounds.
This position will remain open until filled. We’re excited to meet the next Berliner!
