Job Description: Perks and Benefits: Competitive pay & a Comprehensive Benefits Package with multiple options to choose from Other benefits include Health Saving Account, Flexible Saving Account, Employee Assistance Program. Annual Education Allowance Generous Referral Program Fun & collaborative company culture with lots of team building events Local discounts to restaurants and businesses Friends and Family rates at our hospitality brands. What You Will Do: Organize and support Project Managers and Project Coordinators with meetings, taking minutes, scheduling, document preparation, invoicing, and contract administration Manage incoming and outgoing communication (calls, emails, letters) and respond professionally on behalf of the team Draft various construction documents and coordinate correspondence with trades, vendors, and Site Superintendents Diligently track project timetables, follow up on outstanding items, and support timely execution of deliverables Prioritize and manage multiple tasks and deadlines in a fast-paced, dynamic environment Schedule appointments and coordinate calendars for internal and external stakeholders Assist with travel logistics and reservations for the Construction Department Provide technical writing support for a variety of letter types including tenders and thank-you notes Maintain a clean, organized, and clutter-free department workspace Offer reception relief and assist with filing and general office administration Manage and update contact databases to support communication and outreach efforts Prepare PowerPoint presentations for project updates and internal meetings Assist with planning and executing department events, office-wide initiatives including Christmas parties etc., as well as private events for ownership Order, track, and coordinate delivery of department supplies, project materials (e.g. lights, doors, appliances), swag, and client gifts Run personal errands for ownership as required, and support executives with special projects Support the Grey Owl team with administrative tasks and contract-related documents Coordinate with project teams on letters of credit, credit applications, and follow-up on receivables and rebates Reconcile credit card statements and oversee purchase order management Prepare meeting agendas, attend meetings, and take detailed and accurate minutes Maintain confidentiality and handle all sensitive company matters with discretion Assist with organizing site lunches and other morale-building initiatives What You Bring: Familiar with construction documents, including blueprints, specifications, and contracts Strong organizational and multitasking skills; able to juggle competing priorities with grace Proactive problem-solving abilities and a willingness to take initiative Effective time management and ability to meet deadlines without sacrificing attention to detail Comfortable working independently, while also collaborating closely with internal teams Experienced in general administrative functions and executive-level support Personable and professional in all interactions—able to build rapport across teams and with external partners Minimum Qualifications (Knowledge, Skills, and Abilities) 2–3 years of experience in an administrative or office support role Excellent communication and interpersonal skills across all organizational levels Strong attention to detail and high standards for accuracy in data entry and written work Proficient in Microsoft Outlook, Word, Excel, and PowerPoint Experience with WorkDay, Smartsheet, and SharePoint is considered an asset Valid BC Driver’s License Able to adapt quickly and multitask effectively in a busy, ever-changing work environment Discreet, trustworthy, and reliable—especially with confidential information Positive attitude and willingness to support wherever needed, whether it’s preparing for a boardroom meeting or ordering site lunches About The Company: Onni For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago. How To Apply: Please apply through the link on the job posting and attach your resume and any other required documents. We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted. Salary Range: $70,000 - $90,000 About The Company: Onni For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago. How To Apply: Please apply through the link on the job posting and attach your resume and any other required documents. We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted. Thank you for your interest in a career with Onni Group! We believe that the strength of a company lies in its people and are fortunate to have an extremely motivated and dedicated staff that brings expertise and attention to detail in every project they undertake. If you believe that your skills would be a valuable addition to our team and would like the chance to be a part of the award-winning Onni Group, please check our open opportunities. To best stay up to date about all things Onni, please follow us on the following social media: Instagram LinkedIn Twitter/X Facebook Please do not contact our managers or employees directly in an attempt to present candidates without a written request, and a signed agreement within the last 12 months. Complying with this request will be a major factor in determining a professional relationship with Onni Group. Any submissions of unsolicited resumes directly to Onni employees, managers or any Onni email address will not be bound or obligate Onni in any way to pay any fees if such a person is hired. If you are interested in working with Onni please contact Daryl Kerrey – recruiting@onni.com, and email us info about your company. We will then contact you to set up any further discussions. Please note, all Onni hiring requires at minimum an official virtual or in-person interview prior to offer stage.
