Job Description: Essential Duties and Responsibilities: Prepare and follow-up with various correspondence Follow up on telephone & email inquiries and respond as appropriate Scheduling and coordinating calendar appointments Prioritize & manage multiple projects simultaneously, and follow through to completion Assist with reviewing documents & reports and follow up with outside parties as required Prepare meeting agendas and prepare minutes from meetings Assure discreet handling of all company business Source options & provide comparisons for family and corporate travel arrangements Book and arrange global travel, transport, and accommodation for family trips keeping in mind all family special requests and requirements are met Monitor travel dates and ensure days abroad align with current visa requirements Plan events including dinner parties, special events from casual gatherings to large formal affairs Oversee and manage personal and vacation homes in Canada and abroad – hiring maintenance and implementing quarterly schedules for routine preventative maintenance checks, coordination of housekeepers schedules, meeting trade on site as required, track and manage utilities invoices etc. Coordinate vehicle repairs and maintenance in both Canada and abroad Assist with coordinating repositioning of personal vehicles as required between airport and residences Other miscellaneous tasks assigned by executives Signing and Tracking of contracts and change orders for the VP and Executive VP of Operations Update contract tracker and save executed copies and send to Accounting Arrange a weekly catch up meeting with VP and Executive VP of Operations with signing of any documents/review pressing emails, etc. Organize receipts and reconcile credit cards Calendar and meeting management Summary of Qualifications & Requirements: Minimum 3 years’ experience supporting at a senior management/executive level Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint Upbeat, positive, outgoing, personable, and able to relate well with diverse groups Demonstrated commitment to completion of projects on a timely basis Excellent verbal, written and keyboard skills and organizational skills Expert-level written and verbal communication Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset Adaptable personality that can adjust to last minute changes in plans Ability to travel Valid driver’s license & ability to use personal vehicle as required Salary Range: $115,000 About The Company: Onni For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago. How To Apply: Please apply through the link on the job posting and attach your resume and any other required documents. We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted. Thank you for your interest in a career with Onni Group! We believe that the strength of a company lies in its people and are fortunate to have an extremely motivated and dedicated staff that brings expertise and attention to detail in every project they undertake. If you believe that your skills would be a valuable addition to our team and would like the chance to be a part of the award-winning Onni Group, please check our open opportunities. To best stay up to date about all things Onni, please follow us on the following social media: Instagram LinkedIn Twitter/X Facebook Please do not contact our managers or employees directly in an attempt to present candidates without a written request, and a signed agreement within the last 12 months. Complying with this request will be a major factor in determining a professional relationship with Onni Group. Any submissions of unsolicited resumes directly to Onni employees, managers or any Onni email address will not be bound or obligate Onni in any way to pay any fees if such a person is hired. If you are interested in working with Onni please contact Daryl Kerrey – recruiting@onni.com, and email us info about your company. We will then contact you to set up any further discussions. Please note, all Onni hiring requires at minimum an official virtual or in-person interview prior to offer stage.
