Development Process Coordinator
Posting Id
2995
Department
Planning and Building Services Department
Division
Development Planning
Section
Site Plans
Job Grade
SEA35 Grade 04
Rate of Pay
$35.36 - $41.59 Hourly
Job Type
Temporary Full Time - Contract
Contract Length/End Date
12 months
Replacement/New Position
Replacement
Posting Type
Internal and External
Posting Date
05/06/2025
Application Deadline
05/20/2025
Position Summary
Reporting to the Manager of Development , the Development Process Coordinator supports the development application process for the Development Planning division through the intake and circulation of documents for review related to development applications, updating and maintaining databases, drafting related correspondence, and coordinating agreements.
Key Duties and Responsibilities
Receive development application, documents, plans and studies, and circulate them for review and comment as appropriate
Update and manage the development tracking system (Energov)
Create all development associated files and enter into ATRIUM database
Monitor development application status(es) and follow up on outstanding information and comments as part of development review process
Provide administrative support to staff in their day to day work involved in the development application review
Prepare and distribute divisional correspondence both internal and external to the City
Schedule meetings, create agendas, and take minutes for divisional meetings
Monitor and order office supplies
Respond to general enquiries by phone, email and in person, as required
Create physical files and maintain divisional filing system
Create and maintain divisional digital filing system;
Provide back up support for customer service counter, other administrative Assistants as necessary and Committee of Adjustment (Planning)
Key contact for all development application intake, circulation and payments/fee processing
Co-ordinates all Pre-Submission inquiries, submissions and scheduling of meetings
Co-ordinates Council agendas/staff reports for Committee of the Whole, Council, Council Public Meetings as well as Development Application Review Committee (DARC)
Co-ordinate Site Plan agreement process with other City Departments and external clients
Generates reports on active development applications and development related data requests
Education and Experience
Diploma in Business Administration or a related discipline
AMCTO Certification is an asset
2 years administrative or related experience. Municipal experience is an asset
Required Skills/Knowledge
Proficient in Microsoft Office Suite
Knowledge of PALIS, OnPoint, Atrium, ABC Docs, OCE Web, or MConnect is an asset
Highly developed data input, keyboarding and computer skills
Team player with strong customer service and organizational skills
Prioritization and time management skills
Demonstrates good judgment and makes sound decisions
Shows commitment to personal growth, development, and leadership opportunities
Shares new ideas and challenges the status quo
Proven written and verbal communication skills with the ability to communicate with honesty, openness, respect, and trust
Takes initiative to participate in a culture of learning, mentoring, and sharing
Contributes to building and being a part of a positive culture
Demonstrate the City’s corporate values of care, collaboration, courage and service
Leadership Competencies
Demonstrates personal leadership
Builds people and culture
Cultivates open communication
Shapes the future
Navigates and leads through complexity and change
Attention Internal Candidates: All current City of Richmond Hill employees are required to apply via the ‘View Jobs for Current Employees’ link on the City’s Careers Page.
We thank all candidates for their interest, however, only those under consideration will be contacted.
The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.
