About Maneva
Maneva, a startup founded by an ex-Google Deepmind researcher, is an AI service provider revolutionizing manufacturing operations with cutting-edge AI solutions for autonomous factory operation and optimization. Our solution generates AI-powered actions and insights using off-the-shelf hardware or existing vision systems for real-impact manufacturing problems in products and equipment inspection, production efficiency, safety, and more.
About the Role
Maneva is seeking a highly organized, resourceful, and proactive Executive Assistant to support our CEO and leadership team while ensuring smooth operations across the company. This is a high-impact role at the heart of a fast-moving AI startup, offering visibility into executive decision-making and company growth. The ideal candidate is detail-oriented, thrives in fast-paced environments, and is excited to help scale a mission-driven organization.
You’ll be a trusted partner to leadership—owning calendar management, travel logistics, internal coordination, and communication. You’ll also support special projects and help shape internal processes as we grow.
Who You Are
Exceptionally organized and able to manage competing priorities without missing a beat
Proactive and self-directed—you anticipate needs before they arise
Discreet and trustworthy with access to confidential information
Energized by startup life, ambiguity, and building things from scratch
A clear, concise communicator who brings calm and structure to busy teams
Key Responsibilities
- Executive Support
Own complex calendar management for the CEO and leadership team
Schedule meetings with internal teams, investors, and customers across time zones
Coordinate agendas, take notes, and follow up on action items
Monitor email and internal threads to surface key priorities and blockers
- Travel & Logistics
Plan and book domestic/international travel (flights, hotels, transport)
Prepare detailed itineraries and troubleshoot any travel issues
Track travel expenses and manage timely submission of receipts and reports
- Operational & Administrative Coordination
Support internal planning sessions, team offsites, and cross-functional meetings
Maintain internal documentation, vendor records, and basic contract tracking
Ensure timely alignment across teams by driving follow-ups on key initiatives
- Special Projects & Ad Hoc Support
Conduct research (e.g., vendors, venues, partnerships) to support leadership decisions
Assist with light presentation creation and internal communications
Jump into short-term coordination projects across operations or deployments as needed
Qualifications
2+ years of experience in an Executive Assistant, Administrative, or Operations role
Experience supporting a founder or C-level executive (preferred in a startup)
Proficient with MS365, Teams, and calendar tools (e.g., Outlook, Google Calendar)
Bonus: Experience with travel booking, project coordination, or working with technical teams
Why Join Us?
Opportunity to work with cutting-edge AI technology in manufacturing.
Professional growth opportunities
Flexible, remote work with local travel for company engagements.
Important Notice: Protecting Your Personal Information
We are committed to ensuring the security and privacy of all applicants. Please be aware that our company will never ask for sensitive personal information, via email, phone call or text message. We also do not require payment from applicants for any part of the hiring process.
If you are contacted by someone claiming to represent our company and asking for such information, please do not respond. Instead, report the incident to us immediately at IT-Security@Maneva.ai.
