When you care deeply about the work you do, it’s rewarding to see it through from concept to completion. We partner with clients to provide both program management and construction management to strategize, plan, and implement projects that drive organizations forward. From hospitals and airports to university campuses, mass transit systems, water treatment facilities, mines, and wind farms, we've successfully managed thousands of projects.
Joining our team, turning visionary ideas into reality, will shape your future—and the future of your community.
Your Opportunity
We are looking for a talented Project Coordinator to join our team! The successful candidate will be a proactive, self-starter with exceptional written and verbal communication skills. Organization, time management, attention to detail and accuracy are essential to this role. This position will function within a matrix management organization, and you must be able to take on various project work from multiple sources and prioritize accordingly.
Your Key Responsibilities
Work as part of a team to meet deadlines and produce high-quality deliverables.
Provide general team project and office support as required.
Perform project management activities as assigned by and in support of the Project Manager.
Assist Project Managers with project set-ups, coordinating schedule and budget development and issuance to Project Accountants and Project Controls staff for internal set-up requirements.
Support with set-up of templates for Stantec Project Management (PM) Framework documents such as Project Execution Plans, Risk Registers, Health and Safety Plans, etc. and assist with following up with responsible team members to drive these to completion.
Work in conjunction with the Project Accountant, Project Manager, and other Project Coordinator to work on budget maintenance, invoicing and accounts receivable collections, payables per accounting and Stantec PM Framework requirements.
Follow document control processes and procedures established for project functions including document tracking, meeting minutes, RFIs, submittals, change logs and other communication tools. Fulfill the Document Control function on projects.
Organize/Attend project meetings and record, compose and distribute meeting minutes.
Assist Project Managers with monitoring project progress, developing tracking data, reports and other materials as needed.
Run and review reports from financial and accounting data software (Oracle).
Responsible for adhering to electronic filing (on servers) of project documentation consistent with Stantec document management policy/protocol (Global Data Management) and the project’s contract (confidentiality, etc.)
Review project contracts to pull pertinent project information for invoicing, insurance requirements and confidentiality, assist PM’s in ensuring all necessary documentation is saved to the project files and kept up to date.
Follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.
