Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Sr Program Asst-Med Ed (Gr8) Job Title Residency Sr Program Assistant - Med Ed Department Medical Education Support | Department of Obstetrics and Gynaecology | Faculty of Medicine Compensation Range $4,739.00 - $5,102.00 CAD Monthly Posting End Date August 9, 2025 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary As a member of the UBC Department of Obstetrics and Gynaecology, the Residency Sr Program Assistant provides administrative support to the department’s residency program. Reporting to the Residency Program Administrator, this position requires knowledge of University policies, BC health authorities, PGME and Education administration processes as well as knowledge of Accreditation and CBME standards of the Royal College of Physicians and Surgeons of Canada, including Resident Doctors of BC collective agreement. Working with the Residency Program Administrator, this position manages day-to-day administrative processes for the department’s residency program. As a member of the department’s Education team, this position provides assistance and coverage as needed. The position requires flexibility in work hours and travel to hospital sites for meetings and program activities and/or perform work at hospital sites as required to meet the various ObGyn education programs, timelines, deadlines, and operational requirements. Organizational Status The position is accountable to and reports directly to the Residency Program Administrator as well as follows direction from the Residency Program Director(s). Work Performed Residency Program Support - Provides annual reports for Faculty teaching evaluations - Updates Resident orientation manual - Updates Resident contact information on all residency and PGME platforms - Updates OBGYN education website - Updates Residency website - Oversees Residency room bookings - Oversees Residency catering - Responsible for all Resident elective requests, approvals, onboarding processes, and tracking of province-wide ObGyn electives - Provide support to the Fred Bryans Global Health Program - Assist with program events such as, but not limited to: CaRMS, AHD Labs & Simulation, OSCE and Journal Club, and Graduation Banquet as delegated - Responsible for maintaining Entrada - Submits resident housing requirements to PGME Office - Coordinate coverage with other Residency Sr Program Assistant(s) to provide back up - Other duties as delegated by the Residency Program Administrator and/or Education Manager Finance Related Support - Oversees the Faculty postgraduate clinical teaching submissions through the OBGYN Education Database - Works with Education Manager and RES Program Administrator during the fiscal year end season with Program/PGME/Department accounts - Responsible for all year end calculations, processes relating to Clinical teaching activities and Standing Committee meetings - Works with CTAA Chair and supports annual CTAA meeting with teaching activity reports, agenda and minute taking - Responsible for the submissions of fiscal year end payment process through Workday Consequence of Error/Judgement It is important that department records are dealt with conscientiously and confidentially. Errors or incorrect decisions may have a direct impact on the reputation of the Department and/or its divisions or programs. Accuracy and attention to detail are critical, as mistakes are costly for students, staff, fellows and faculty members. This position requires the incumbent to exercise strong organizational and prioritization skills and good judgment. Tact and discretion must be exercised when dealing with issues of a sensitive nature. Supervision Received Works independently and under the supervision of the Residency Program Administrator. Work is performed in accordance with established procedures and accepted practices. Supervision Given No supervision given. Minimum Qualifications High School graduation, plus two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience. - Willingness to respect diverse perspectives, including perspectives in conflict with one’s own - Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion Preferred Qualifications Experience in postgraduate education environment preferred with knowledge of Workday and UBC postgraduate education systems such as Entrada, One45 and RMS. Ability to perform word processing at 60 words per minute. Ability to take and transcribe accurate meeting minutes. Word processing/computer experience required intermediate to advanced MS Word and Excel.. Ability to exercise tact and discretion. Demonstrated ability to take initiative, prioritize and meet deadlines. Effective interpersonal, oral and written communication skills. Ability to maintain accuracy and attention to detail. Ability to work independently and work effectively in a team environment under pressure to meet deadlines. Effective interpersonal and organizational skills. Effective problem solving skills. 4 years related experience or the equivalent combination of education and experience. The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at workplace.accessibility@ubc.ca.