Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here. Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Job Description: Position Purpose summary: The Administrative Assistant is responsible for recording/reviewing accounts payable and receivable transactions/deposit entries, maintaining AR sub-ledger system(s), preparing adjusting journal entries, validating tax allocation, account reconciliations and follow up. Proper judgement and analysis of controls and processes is necessary in order to ensure the integrity and accuracy of related processes. In addition, the incumbent will respond to client/vendor enquires and provide support to other Ministry Unit staff as required. Where applicable, identify and recommend process improvement and document processes within their area of responsibility. ACCOUNTABILITIES: Process and Review Accounts Payable Entries as follows: Review/process accounts payable transactions based on invoices and other approved documents presented in Agresso/Business World workflow or received directly from vendor/suppliers. Distribute expenses to the general ledger. Draft/enter/process staff refunds, corporate credit card and corporate vehicle fleet transactions in the Business World Expense (BWE) system. Verify transaction coding, including HST/GST breakdown. Monitors Agresso workflow accounts payable to ensure payments are made as they become due. Respond to vendor inquiries. File accounts payable paper documents for eventual secure disposal. Reports to the Finance Manager any deviations from established TSA expenditure policy, and other AP related errors. Monitor the generic email inbox and take appropriate action. Process and Review Accounts Receivable/Deposit Entries as follows: Manage the deposit process in accordance with policy; count monies received for deposit with other staff (can include large sums of cash), record all items to be deposited (including cash/cheque breakdown), balance deposit and draft deposit slip, scan all supporting documents, code transactions and submit for head office processing, and drop deposit at bank (using overnight deposit slot or by teller). Enter/process specific customer invoice payments to the sub-ledger system; generate customer AR statements as required; generate customer paid receipts as required. Record any incoming charitable donations in the Shelby Web system. Respond to customer inquiries. Reports to the Finance Manager any deviations from established TSA revenue policy, and other AR/deposit related errors. Review/Process General Ledger Accounts/Entries as follows: Prepare general ledger account reconciliations as required to ensure the accuracy of accounts. Take appropriate action to follow up with stakeholders to ensure reconciling items are cleared appropriately. Prepare adjusting/correcting journal entries as required. On a monthly basis review financial statements for accuracy, and financial health (i.e. Cash flow, fund balances, budgetary performance, etc.). Format/reformat reports for distribution to managers. Other Responsibilities Assist with mail opening procedures. Work on special projects as required. Research and/or prepare various analytical and financial reports. Remain fluent with and understand Salvation Army policies to ensure accounting transactions are in line with policy and procedure. Assists with year-end processes. Assist in the budget preparation process. Critical Relationship Management: Internal relationships: Regular routine interaction with other minsitry unit staff. Regular routine interaction with THQ Finance Department staff. Regular routine interaction with DHQ staff. External relationships: Regular routine interaction with vendors, agencies and customers. reporting relationships: Reports directly to the Finance Manager. FINANCIAL AND MATERIALS MANAGEMENT: Demonstrate work methods to new employees, and/or students. Demonstrate or explain work methods to stakeholders. Monitors ministry unit financial health. Prepares significant account reconciliations affecting finances of ministry unit. Working Conditions: The working environment is a typical business office with generally agreeable conditions. The job requires a significant amount of keyboarding. The job requires sitting/standing for long periods of time. Weekly travel is required between main sites. The above responsibilities must be discharged in accordance with The Salvation Army’s Mission Statement, in a professional manner, exemplifying Christian standards of conduct. education and experience Qualifications: Education, Qualifications and Certifications: Completion of university degree in accounting Experience and Skilled Knowledge Requirements: Must have strong computer skills, particularly with MS Excel skills. Three (3) years of experience in an accounting/finance environment. Must be able maintain confidentiality. Must have a valid driver's license and provide Police Abstract. Skills and Capabilities: Organization Time Management Independence Communication Customer service Multitasking Adaptability Project Management Creativity CONCENTRATION REQUIRED The performance of the job requires significant analysis, judgement and concentration in the completion of complex reconciliations and preparation of complex journal entries. Compensation: The target hiring range for this position is $23.28 to $29.10 with a maximum of $34.92. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role. The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.ca if you have a need for any accommodation and we will be pleased to discuss this with you. Our employees are motivated by the fulfillment and meaning they experience as they serve people in need across Canada and Bermuda. Whether at the front-lines or in a support role, as part of our team you’ll work alongside a diverse and skilled group of purpose-driven professionals, empowered to provide exceptional service. We deeply value the relationships we build in the workplace, as well as the opportunities given to us such as the potential to experience flexibility at work, receive health and dental benefits, paid vacation and sick time, RRSP’s, as well as to expand our skills and advance our careers as together we build a culture of continuous learning and growth. If you're looking for a career that allows you to find meaning, make an impact, and one that challenges you to grow and become the best version of yourself, join our dynamic team. There is a place for everyone to belong at The Salvation Army.
