Date Posted: 08/07/2025
Req ID:44523
Faculty/Division: Faculty of Applied Science & Engineering
Department: Office of the Dean
Campus: St. George (Downtown Toronto)
Description:
ABOUT US
The Faculty of Applied Science & Engineering is a world-renowned community of researchers and students dedicated to solving some of the world's most pressing challenges through collaborative and multidisciplinary research and experiential education. Through rigorous technical training, and unparalleled extracurricular and professional experience opportunities, we prepare the next generation of engineering leaders and change makers to unlock the future's boundless potential.
The Faculty of Applied Science & Engineering is led by a dedicated and diverse group of academic and administrative professionals who exemplify excellence in their fields.The Office of the Dean provides leadership for the Faculty’s academic, budgetary and planning processes and sets the strategic leadership of one of the world’s top-ranked engineering schools.
YOUR OPPORTUNITY
Under general direction of the Chief Administrative Officer, the Manager, Academic HR is responsible for the strategic management, oversight and administration of the full range of academic human resource (HR) services at the Faculty of Applied Science and Engineering (FASE). The incumbent is expected to function as a key representative between faculty and senior administrators in the Office of the Dean at FASE and the Offices of the Vice-President and Provost, the Vice-Provost, Faculty and Academic Life, and the Vice- President Human Resources and Equity at the University of Toronto.
The incumbent is responsible for ensuring the administration of academic HR is carried out accurately and consistently across all FASE academic departments by providing ongoing relevant FASE wide training on the interpretation and application of academic policies and procedures as they pertain to academic searches, appointments, promotions, tenure, leaves, salary administration and retirement options in order to ensure compliance with University policies and procedures. The incumbent functions as the key liaison regarding academic human resource matters connecting the Dean’s Office with the academic units across FASE.
In addition, the incumbent oversees human resource service delivery to academic-focused staff groups in each of the CUPE 3902 Units 3 and 5 collective agreements. They are expected to maintain comprehensive knowledge of the collective agreements to ensure the Dean, CAO, and departmental contacts are provided with accurate information and sound advice regarding the management of all aspects of the collective agreements for Sessional Lecturers and Postdoctoral Fellows.
The incumbent will assume responsibility for new projects and undertake research on a wide variety of issues and topics related to the responsibilities of this position, which will continuously evolve. They must be flexible and willing to respond without delay to the given priorities of the day and be willing to work collaboratively and cooperatively in a dynamic environment.
The incumbent is responsible for the creation of documents, briefing notes and guidelines related to the development of procedures. Assists with the creation of academic staff complement plan and initiatives to address past, current and future needs and challenges. Advises on the use and/or interpretation of University policies, practices and procedures in relation to the appointment, salary administration and employment relationship of academic staff.
The incumbent is required to use initiative, strong judgement and analytical skills for expert decision making and handling inquiries independently or referring them appropriately. As a representative of the Office of the Dean and CAO the incumbent is required to exercise a high degree of sensitivity, responsiveness, and confidentiality.
QUALIFICATIONS REQUIRED
EDUCATION:
University degree in a relevant field of study required, or equivalent combination of education and experience.
EXPERIENCE:
Minimum of five years of related experience; knowledge of University of Toronto structure; deep familiarity with academic HR life cycle, tenure process, and University academic HR norms.
Excellent knowledge of the University’s academic policies and practices as they pertain to full- time and part-time academic searches, appointments, tenure, promotions, leaves and salary administration; sound knowledge of collective agreement interpretation and administration; experience supervising staff and organizing/co-delivering workshops/training sessions for academic and administrative staff.
SKILLS:
Strong computer skills and demonstrated proficiency with various software programs including Microsoft Word, Excel, Outlook, and database management.
OTHERS:
Excellent communication (verbal, written and presentation) and interpersonal skills; demonstrated ability to work effectively and professionally with academic administrators, Chairs and others in a manner that facilitates cooperation; excellent decision making skills; ability to work independently with a high degree of initiative, discretion and tact; excellent attention to detail; ability to work under pressure while dealing with a variety of tasks ensuring strict deadlines are met; ability to frequently adjust priorities; superior organizational skills in planning and project management; flexibility and problem solving orientation; demonstrated commitment to equity, diversity, inclusion and promotion of a respectful and collegial learning and working environment; ability to maintain confidentiality; well- developed data gathering and data analysis skills; considerable interpersonal sensitivity and diplomacy.
Notes:
This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.
Closing Date: 08/25/2025,11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 4 -- Hiring Zone: $106,705 - $124,491 -- Broadband Salary Range: $106,705 - $177,843
Job Category: Administrative / Managerial
