The Chief Kinosew Awasak Mikiwahp (CKAM) is community-based and family oriented to provide the care, protection and well-being of all Driftpile Cree Nation (DCN) children in a preventative manner to promote the healing of all children, families and community. A coordinated, holistic, interdisciplinary approach is the foundation of the Program to meet the developmental needs of children, youth, and families with respect to the cultural identity, customs and traditions, beliefs and values.
POSITION OVERVIEW: The Director of Finance (Director) position will report to the Chief Financial Officer (CFO) and is responsible for planning and completing financial processes and transactions that underpin the operations for the CKAM. This includes budget tracking, accounts reconciliation, Accounts Payable and invoice management, Accounts Receivable, Payroll, Benefits and Electronic Filing Systems. The Director also provides data and summaries to inform budget development and quarterly and annual reporting. This work ensures that CKAM finances are maintained in an effective, up to date and accurate manner. All services delivered are consistent with the vision, mission, and core values of CKAM.
DUTIES & RESPONSIBILITIES:
Financial Administration and Accounting
Manage accounting and financial systems and maintain full and accurate accounting records
Set up and maintain CKAM Program chart of accounts and complete monthly bank reconciliations in a timely manner
Maintains accounting system for the CKAM programs including but not limited to Prevention, Protection, Operations, Jordan’s Principle and Post Majority Support Services
Manage and reconcile the Children’s Special Allowance and/or the Children’s Disability Benefits from Canada Revenue Agency
Complete calculations and transactions related to biweekly payroll cycle
Perform the day-to-day processing of financial transactions, including but not limited to monthly maintenance disbursements, expenses and/or vendor payments
Prepare monthly, quarterly, and yearly billing statements and assist in the preparation of year-end financial reports
Monitor payments and expenditures, processing and monitoring receipts and revenues for accuracy and follow-up on outstanding issues
Verify all purchase orders, incoming statements, invoices, and expense claims for authentication in conjunction with appropriate personnel prior to processing
Ensure all approved cheque requisitions are compliant and input them into the computer system as per procedure manual and new directives
Process incoming and outgoing invoices and maintain accounts payables and accounts receivable tracking
Prepare contracts and monitor/track related expenses
Prepare monthly cash flows and quarterly financial reports
Provide data and related summaries to inform the development of CKAM Budget and Annual Report
Provide financial reports and interpret financial information to managerial staff while recommending further courses of action
Raise awareness to emerging issues
Recruits, supervises, and guide the Finance team, including accounting positions.
Work in conjunction with Human Resources to resolve employee relations issues, to assist in terminations, and create a positive working environment and relationships
Define strategically aligned objectives and goals for their team or department.
Develop work plans, allocate resources, organize tasks, assigning responsibilities, and ensure that resources are available.
Communicate clear instructions, share information, and facilitate open and constructive communication among team members.
Assess teams’ performance by monitoring work progress, evaluating the quality of work, and providing feedback to help team members improve.
Identify employees areas of improvement, provide guidance, coaching, and training as necessary.
Source training opportunities, promote career advancement, and set goals for individual growth.
Conduct performance reviews and appraisals to evaluate their team's performance, provide feedback, and determine compensation and promotions.
Collaborate with Human Resources to resolve conflicts and disputes, address interpersonal issues, mediate disagreements, and find solutions that maintain a positive working environment.
Ensure team adheres to company policies, industry regulations, and ethical standards.
Financial Process Management
Assists CFO as it relates to finance and accounting where appropriate
Assists Management in making financial decisions
Participates in the execution of changes to procedures, policies, and systems to facilitate expansion, compliance, networking and collaboration
Develop trends and projections for CKAM’s finances
Develop and maintain an accounting Policy and Procedures Manual that outlines financial processes (e.g., expense claims, invoicing standards)
Coach & train staff as needed on financial processes
Maintain all financial records in accordance with the Generally accepted Accounting Principals and or any governing overarching legislation and/or policy
Liaise with Indigenous Services Canada and any other relevant agencies/governments on funding process queries and/or changes
Prepare monthly financial reports to the Executive Director
EDUCATION/EXPERIENCE:
Post Secondary Education in Finance, Accounting, Economics or related field or post-secondary education in the field of Business Administration/Management
A minimum of 8 years experience as Finance, Accounting Supervisor or Finance Assistant. Combinations of education and experience will be considered
Experience using multiple accounting systems (Sage Intacct, PayDirt, 360, Emburse)
Experience in non-profit sector, government, and children’s services is an asset
CAFM designation is an asset
CPA designation is preferred, but not a requirement
Police Information Check, Intervention Record Check, and Drivers Abstract will be required upon interview.
Salary Range: $98,318 - $150,365
