Job Summary:
Reporting to the Account Manager, the Account Coordinator oversees program execution, manages field teams, and supports the planning and production of experiential marketing programs. Acting as the “project quarterback,” the Account Coordinator ensures timely completion of project deliverables by all team members, proactively identifies risks, and provides recommendations to enhance program specifics.
Primary Location: Mississauga, ON (50% Canadian travel expected)
Role type: Full Time, permanent (Hybrid)
Responsibilities and Duties:
Include (but are not limited to) the following duties:
Program Coordination & Execution
Support the Account Manager (AM) with administrative and execution tasks across multiple programs
Execute client programs from initiation to completion, ensuring operational excellence
Coordinate timelines, program documents, and shared tracking platforms (e.g., Asana, Trello)
Liaise with vendors to request quotes, make bookings, and coordinate deliverables
Maintain detailed workbooks, critical paths, and weekly priority updates
Book travel, schedule meetings, and process invoices as required
Provide onsite support for events and activations, ensuring smooth execution
Maintain asset libraries and inventory records across programs
Field & Recruitment Support
Work with the recruitment team to ensure timely hiring and onboarding of field teams
Lead and support field staff remotely and on-site, providing training and resources
Ensure programs are delivered according to client expectations and deadlines
Act as a liaison between field teams, internal teams, and clients
Reporting & Client Support
Assist in tracking key account metrics, preparing weekly reports, and flagging challenges
Escalate urgent issues to the AM in a timely and proactive manner
Provide clear documentation, meeting recaps, and status updates to all stakeholders
Skills & Qualifications
Post-secondary education in Marketing, Business, Communications, or a related field
Experience in project coordination, event logistics, or field marketing is an asset
Familiarity with project management tools such as Asana, Trello, or Monday.com
Proficient in Microsoft Office and/or Google Workspace (Sheets, Slides, Docs)
Excellent communication (written and verbal), organizational, and time management skills
Ability to manage multiple projects simultaneously with attention to detail
Strong problem-solving skills and adaptability in fast-paced environments
Comfortable working independently and collaboratively across various teams
Must be able to travel and provide on-site event support as needed
Must have a valid driver’s license and access to a vehicle
May occasionally be required to lift, carry, or move items during event setups
About Brand Momentum:
Brand Momentum is a nationally integrated leader in Sales, Marketing, and Retail, with headquarters in Toronto. We foster authentic and enduring human connections across the nation. As a three-time winner of Canada's Top 100 Best Workplaces® and one of Canada's fastest-growing companies, we take pride in our commitment to "Goodness," a core value that permeates everything we do.
Our Commitment:
Enduring Success: We are not just about achieving success; we're about sustaining it. As a market leader in quality and innovation, we foster a fun culture where both employee and client aspirations can be realized.
Delivering on Promises: We are passionate about delivering on our promises to both clients and our people. Our innovative approach ensures we consistently provide exceptional value and flexibility, always striving to exceed expectations.
Core Values: Our commitment to integrity, respect, empowerment, and fun is woven into the fabric of our company. We believe in fostering a responsible and flexible work environment that allows our team members to thrive.
Sustainability: We prioritize sustainable suppliers and work with vendors and clients to offset the environmental impact of our programs, contributing to a greener future.
Diversity and Inclusion: We are dedicated to fostering a culturally diverse workplace. We value diverse perspectives and are committed to building a team that celebrates individual backgrounds, experiences, and talents. We believe in the power of diversity to drive stronger, more innovative outcomes.
We are committed to providing accommodations for persons with disabilities. If you require an accommodation, we will work with you to meet your needs, to the extent required by law.
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