ACE Events & Communications Coordinator - Limited Term
Tracking Code: req1711
Faculty/Department: Automotive Centre of Excellence (ACE)
Number of Positions: 1
Appointment Type: Limited Term, 1year
Hours of Work: 35 hours per week
Non-Union Hiring Zone: Job Level 8 - $68,200 - $84,700
Posting Date: August 11, 2025
Closing Date: August 29, 2025 (7:00 pm EST)
Job Summary: ACE, as a key Core Research Facility at Ontario Tech, is required to conduct many externally facing activities: events, research activities as well as trade shows and conferences. In addition, ACE has many internal events and activities focused on students, faculty and other departments including Advancement and Recruitment.
Key activities for this position will be content development for the ACE / Ontario Tech website, ACE marketing and sales materials, ACE newsletters and social media; developing materials, arranging printing and/or digital display of materials and content; updating website and social media; organizing and executing external and internal events at ACE. This position will also provide ongoing support for ACE business development and operations for research initiatives.
Nature of work:
This position reports to the ACE Business Operations Manager and supports the ACE Marketing Sales Manager. The position supports the Marketing & Business Development function at ACE.
Responsibilities/accountabilities:
Event Organization:
Connect with external organizations (eg OCI, FedDev, APMA, OVIN) to coordinate speakers, attendees and demonstrations
Connect with colleagues across Ontario Tech to coordinate presentations and attendance
Organize all Catering, Parking, Facilities (seating, A/V equipment etc.)
Work with Marketing & Communications / Advancement to prepare invitations, messaging, signage, logos etc.
Coordinate Innovation Garage activities
Communication & Content Development:
Write content for websites (ACE, CERL, Hydrogen Commercialization and Demonstration Centre)
Produce videos and photos for websites, trade show materials, event invitations, walls and chambers at ACE
Communicate by email, phone, social media with ACE and HCDC users when required
Market Analysis & Research:
Conduct Research and Analysis on potential users (e.g Defence / IBT opportunities).
Experiential Learning:
Organize and execute Experiential Learning opportunities for Ontario Tech students through Innovation Garage Series Events
Organize external experiential learning events and tours such as Science Rendezvous
Operations Support:
Support ACE Operations through organizing Team Meetings, Scheduling, Chamber organization etc.
Required Skills:
Organizational skills
Effective communication skills
Ability to work independently
Required Education:
Completion of a three year post-secondary program
A combination of education and experience may be considered for this role
Required Experience:
1-3 years’ experience
How to Apply:
Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until August 29, 2025 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.
Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.
If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy.
The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.
Job Location: Oshawa, Ontario, Canada
Expected Start Date: 9/1/2025
Expected End Date: 9/1/2026
