About Us
At the Calgary Drop-In and Rehab Centre (the DI), we are dedicated to serving our community with kindness. Our mission – to work with community to end homelessness, one person at a time – goes beyond providing immediate support; we strive to create an environment where individuals can regain their confidence and rebuild their lives.
We are more than an emergency shelter.
Our dedicated team of staff and volunteers work tirelessly to ensure that everyone who walks through our doors feels welcomed, respected, and valued. What sets us apart is our holistic approach to support. We offer not only safe and comfortable accommodation and meals but also access to essential resources such as health and recovery services, and housing supports.
All of our programs, including emergency shelter, are low-barrier, trauma-informed, housing-focused, and recovery-oriented, aimed at supporting Calgary’s most vulnerable citizens. And our doors are always open.
Department:
Finance
Job Category:
Salary
Reports To:
Director of Finance & Controller
Position Type:
Temporary Contract
Direct Reports:
N/A
Schedule:
5 days on and 2 days off
Indirect Reports:
N/A
Location:
Main Building
Position Summary
Reporting to the Director of Finance & Controller, the Administrator, Accounts Payable is responsible for ensuring that the expenses of the Agency are properly recorded and payments to our vendors are made on a timely basis. This person will also work with departments across the Agency to ensure proper documentation and approvals are maintained along with implementing automation where possible to increase the efficiency of our processes.
Time Commitment
40 hours per rotation with 5 days on and 2 days off. Some unusual hours may be required from time to time as the need arises. Schedule may be altered at the discretion of management.
Job Duties and Responsibilities
To process the daily accounts payable transactions of the Agency. This involves handling a high volume of invoices to prep, scan, route for approval, enter into the accounting system, determine appropriate coding, generate required reporting and process invoices for payment (including EFT and cheque payments)
Ensure that invoices have been properly matched with actual deliveries or services performed by vendors
Reconciliation of credit card statements, seeking of appropriate approved backup and requests for payment. Match the cheques issued with invoice amounts and ensure the proper cheques signatories are reflected for cheque approvals
Seek banking information from vendors to switch payment methods to EFT with the goal of all vendors paid this method when possible
Generate EFT payment runs and ensure appropriate and timely approvals and payments
Processing of mail related to the finance department to ensure all is appropriately dealt with
Keep track of expenses incurred by cost centers, projects, social events, marketing promotions and other DI activities
Complete bank deposits and petty cash requests
Monitor and assure compliance between DI policy and current CRA regulations
To conduct yourself in a professional manner, be a trusted representative of the DI and provide exceptional service to our staff and vendors
Attention to detail high degree of organizational skills to manage multiple priorities
Team based mindset to ensure deadlines are met and team workload is distributed
Provide assistance to the Finance team in completing audit requirements
Perform other related duties that are approved by the Chief Finance & Risk Officer and Director of Finance & Controller.
Required Competencies and Qualifications
Degree or Post-Secondary diploma in accounting or related discipline
Minimum of 3 years work experience in accounts payable and data entry with high volumes and varying complexity
Satisfactory Criminal Record and Vulnerable Sector Check – dated within the last 6 months. Copy required.
Energetic and self-directed, with effective time management and organizational skills including the ability to deal with several priorities at the same time
Strong strategically-focused analytical skills, good common sense; capacity to suggest and implement process improvements through automation
Well-developedinter-personalandconflictresolutionandnegotiatingskills
Experience in using Microsoft Dynamics – Business Central will be considered an asset
Ability to use Office 365 and Microsoft Office Suite 2016
Strong computer skills including familiarity with Excel and accounting software
Eager to learn new systems and adopt improved best practices
Excellent communications skills, both verbal and written
A genuine commitment to the mission, vision, values, and work of the agency.
Working Conditions
The individuals we serve are experiencing homelessness or precarious housing and may also be facing substance use disorders and/or mental or physical health challenges. Many have a history of significant trauma.These experiences can influence their interactions with both staff and one another. By recognizing these behaviors as responses to past experiences, we are able to engage with our guests in a manner that is empathetic and respectful.
This role may involve high-stress situations that require resilience, compassion, and composure. At the DI we are deeply committed to the well-being of our staff, implementing policies and providing resources that support both physical and psychological safety, as well as mental health. We address the immediate challenges faced by our team to provide the highest level of support as well as the cumulative impacts of this vital work. By prioritizing staff well-being, we empower our team to provide the highest level of support to those in need, fostering a culture of care and understanding throughout our organization.
While the work is demanding and requires a strong commitment, those who are drawn to this field often find it to be one of the most impactful and rewarding careers they can pursue. It’s about making a difference – one person at a time.
Although the DI is a smoke-free work environment, there may be occasional exposure to secondhand smoke from designated smoking areas nearby.
Why the DI?
The DI aims to be an "Employer of Choice" and affords each employee an opportunity to help make a real difference in our community, and more importantly in the lives of those who rely on our services. We take great care in hiring the right people who fit, and who share our outlook on the value of people. We believe in living our values in every work we speak and in every action we take, and we want people who share this commitment.
Our Culture
Our values form the cornerstone of our culture:
RESPECT: Our actions honour the rights, differences, and dignity of others
COMMUNITY: Through collaborative partnerships, we work together as a team, building inclusive communities
KINDNESS: We accept each person’s uniqueness with compassion and empathy
WELLNESS: We promote, provide and support holistic wellbeing
ACCOUNTABILITY: We operate with transparency and integrity in both our relationships and our commitments.
What we Offer
Staff at the DI enjoy competitive compensation packages, including employer-paid benefits depending on role and employment type.
Some of the employer-paid group benefits include:
Vacation days
Sick days
Wellness days
Extended Health & Dental coverage
Employer Matching RRSP Program
Homewood EFAP
Life Insurance and Accidental Death & Dismemberment (AD&D)
Employees will be enrolled in Long-Term Disability and Critical Illness insurance, paid for by the employee. This is mandatory and may not be opted out of.
Benefits are based on employment type and usually available on the 1st of the month following your start date. If you are successful in obtaining employment with the DI, Human Resources will discuss your eligibility for benefits with you.
Vulnerable Sector Check
A satisfactory vulnerable sector clearance is require prior to resumption at the DI.
Alberta Living Wage Employer
The DI is an Alberta Living Wage Employer. This means we are committed to paying our employees a living wage that allows them to meet their basic needs and participate in their communities. A living wage is different from minimum wage in that minimum wage is mandatory and the same throughout the province while a living wage reflects what people need to cover the actual costs of living in their communities. Payment of a living wage is a voluntary commitment from employers to go beyond the minimum. Visit https://livingwagealberta.ca/living-wage/ to learn more about the living wage.
The DI is an equal employment opportunity employer. We are committed to and support equal employment opportunity for all individuals without regard to race, religion, color, national or ethnic origin, gender, age, sexual orientation, gender identity, disability, or veteran status.
If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to hr@thedi.ca.
