Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement. We are one of Canada’s outstanding comprehensive universities, where excellence and innovation thrive! Brock has been recognized as a Top Employer in Hamilton-Niagara for seven consecutive years. We have been ranked #3 as Canada’s Best Employers and top 10 as one of Canada’s Best Employers for Diversity. For 2025, Brock has been proudly recognized as one of Canada’s Top Employers for Company Culture, ranked seventh by Forbes in partnership with Statista. At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities. Ignite new possibilities for your career. Break through at Brock. Post End Date: August 27, 2025 at 11:59 PM This job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group) About the Role: Reporting to the Program Director, the Administrative Coordinator provides a broad range of administrative support, coordination, and program support to ensure efficient day-to-day of the Teacher Education Program. This includes student records management, financial records management, Workday tasks, hiring/contracts for instructors, timetabling, scheduling, meeting coordination, planning and collaborating on action items with Program Director, Administrative Coordinators and Divisional Coordinators (PJI, IS, Tech Ed). The Coordinator will be the liaison between different departments to ensure the academic mission of the Teacher Education program as a whole is met. The Administrative Coordinator will: Welcome all visitors to the campus/department and respond to queries via telephone, mail, email and in person; Provide administrative support to the Program Director, Administrative Coordinators, faculty, staff, and students, including correspondence, scheduling and daily operations; Assist the Program Director and Administrative Coordinators in providing reminders of important upcoming deadlines (e.g., course collection due dates, budget deadlines, final grade submissions) and provide information regarding daily administration, issues, updated policies and scheduling updates/ or concerns; Retain and organize departmental records (print and digital), including student files, course materials, and administrative documents; Draft, proofread, and distribute Teacher Education program communications, including memoranda, reports, and announcements; Maintain and update program websites and Experience BU pages; Initiate and coordinate collection of course information from Program Director to prepare academic timetable for the Registrar’s Office for undergraduate programs; Liaise with Registrar's Office regarding deadlines for course composition forms, examination information, and calendar submissions; Organize and process job postings and contracts (for Part-time instructors, Teaching Assistants, Marker/Graders, Course Coordinators, etc.); Track information regarding academic misconducts investigations, schedule meetings and following through with information for the Associate Dean and the Registrar’s Office; Organize program events, retreats, workshops, and seminar series, including logistics and communications; Arrange itineraries, parking, and expense claims for visitors and guest speakers; Coordinate and attend program meetings, take minutes, and circulate minutes to appropriate parties after meetings; Coordinate with Faculty Budget Manager, to initiate and assist with annual budget preparation using information from Program Director, faculty and staff; Prepare financial transactions such as purchase orders, cheque requisitions, deposits, transfers, and wire payments. Key Skills and Experience: Post-secondary courses including computer applications, office administration, or related courses or the equivalent combination of education and experience; Experience in an administrative support role; Familiarity with Ontario K-12 education system; Familiarity with Brock systems and processes; Solid computer competency including word processing, spreadsheet, database, Workday (Finance and HR), Adaptive Planning system, DB BROCK, Brock Portal, Power BI, web applications and web maintenance, social media, internet search engines, graphics, and scheduling software; Ability to maintain accurate records, including financial record keeping; Excellent writing, grammar, editing, and proofreading skills including accessible communications; Promotes and embodies inclusivity and respect within the workplace and the broader community; Superior interpersonal skills including tact, discretion, and confidentiality; Ability to interact with persons from diverse backgrounds; Ability to work independently in a supportive and collaborative manner, and as part of a team; Ability to multi-task and prioritize work projects and work flow; time and task management skills; Strong initiative and ability to function as a self-starter. Preferred or Asset Skills: Experience in a University environment; Knowledge of Ontario Technological Education programs; Knowledge of Brock Teacher Education programs. Salary and Total Rewards: Job Grade I, Salary Scale ($52,093-$84,476); Target Hiring Salary: $52,093 This is a permanent position that includes: Health & Dental Benefits: Comprehensive extended health, dental, and vision coverage. Pension Plan: Enrollment eligibility in the Brock University Pension Plan. Vacation: Up to 3 weeks per year, in addition to university holidays. Flexible Work Arrangements: Hybrid work schedule available. Professional Development: Eligibility for the Brock Tuition Waiver Program. *The final salary is based on experience, internal equity, and budget considerations within the target hiring range. We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed. Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups. We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact talent@brocku.ca if you require a disability related accommodation so we can ensure your participation needs are met. Brock University does not use AI Technology at any stage of the recruitment process. We appreciate all applications received. Candidates that are selected for an interview will be contacted. Learn more about Brock University by visiting www.brocku.ca. Brock University is a comprehensive institution with rich academic programs and world-class research activity. Located in Ontario’s scenic Niagara region on the traditional territory of the Haudenosaunee and Anishinaabe peoples, Brock is situated in a UNESCO Biosphere Reserve. With nearly 600 full-time faculty members and researchers, Brock's robust academic scope offers more than 70 undergraduate programs and 50 graduate programs in seven dynamic Faculties. The University’s 19,000 students come from across Canada and around the world. Brock’s renowned student experience is enriched by an emphasis on experiential education, as illustrated by community partnerships, volunteerism and one of Ontario's largest and most successful co-op programs. Learn more at brocku.ca.
