Date Posted: 09/26/2025
Req ID: 45231
Faculty/Division: Faculty of Arts & Science
Department: Munk Sch Global Affairs & Public Policy
Campus: St. George (Downtown Toronto)
Position Number: 00048064
Description:
About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments/schools, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflects the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
The Munk School of Global Affairs & Public Policy proudly offers more than a dozen teaching programs in a variety of areas of global expertise. We are home to exceptional faculty, experts and researchers from around the globe, and more than 40 academic centres, labs and programs. Our goal is to build a unique, world-renowned research, teaching and public engagement hub that shapes the contemporary field of global affairs from within Canada. Our School unifies those who are passionate about global affairs and public policy to research, discuss and address the problems of a fast-changing world.
Your opportunity:
The Public History Lab is based at the Munk School and is led by Professor Timothy Snyder. Based on historical methods and approaches, the Public History Lab’s mission is to demonstrate how historical context can inform contemporary political discourse by engaging directly with community members, writers, thinkers and policy-makers. The work of the lab’s members and affiliated scholars starts from the assumption that research-based humanities scholarship can and should be shared as widely as possible.
The Manager, Public History Lab reports to the lab Director. The incumbent will provide administrative support to the Director in areas including the administration of research grants and contracts, financial forecasting, budgeting and planning for the lab, the production of proposals for new funding, supervision of lab operations staff, as well as general office and facilities management. In addition, the Manager will engage in project management on a number of lab initiatives.
Your responsibilities will include:
- Administrative support of existing research grants and contracts including submission to University research office, negotiation of agreement terms, regular grant reporting including financials, liaising with internal University offices (legal, risk, etc. to ensure agreements are compliant).
- Identifying, developing and executing strategies for new funding proposals and collaborations. Liaising with academic units, central research and legal services and external stakeholders to support development of new research funding initiatives. Promoting research initiatives to external audiences and potential funders. Fostering and maintaining networks to build capacity and collaboration.
- Building and strengthening relationships with stakeholders and partners of strategic importance. Promoting research initiatives, symposia and workshops to increase program visibility and reputation.
- Planning and implementing activities and initiatives that contribute to the impact and growth of the lab including talks, conferences, training programs, etc. Includes operations and logistics planning such as budgeting, contracting, vendor selection and negotiations.
- Producing complex reports involving statistical and/or financial information for funding agencies. Producing detailed statistical report and analysis in support of revenue generation/spending to support decision making
- Preparing project expense/revenue modelling, forecasting cost-to-completion and financial tracking for research grants and contracts and the lab as a whole.
- Overseeing day-to-day administrative operation of the lab. Supervisory responsibility for security, operations, IT and financial staff. Works closely with Director, Citizen Lab and Executive Director, Munk School, to support administrative HR needs (e.g., support the hiring process, onboard new employees, track absences, work schedules and mentoring staff).
- Managing facilities and space requirements for the lab and Maintaining the occupational safety and security of staff, premises and contents.
Essential Qualifications:
- Master's degree in History, or acceptable combination of equivalent experience. A PhD in History is an asset.
- Six to seven recent and relevant years of experience in project management, academic and applied research, knowledge mobilization/translation, and multidisciplinary environments
- Relevant and recent experience providing a range of administrative support, including the administration of research grants and contracts, financial forecasting, budgeting and planning.
- Experience working with diverse academic disciplines and units
- Proven ability to liaise, build and maintain relationships with internal and external stakeholders
- Ability to bring projects to successful completion; determining resource shortages and reacting to prevent bottlenecks from occurring; and collaborating with senior faculty and institutional leadership with confidence, and tact
- Understanding of University HR environment, systems, procurement rules and budgeting
- Experience compiling and analyzing data, preparing reports and other informational materials
- Experience bring projects to successful completion; determining resource shortages and reacting to prevent bottlenecks from occurring; and collaborating with senior faculty and institutional leadership with confidence, and tact.
- Proven ability to liaise, build and maintain relationships with internal and external stakeholders,
- Experience supporting funding proposals.
- Excellent interpersonal skills and ability to collaborate on initiatives with a wide variety of contacts both internal and external to the University.
- Exceptional oral and written communication skills.
- Strong computer skills including proficiency with Microsoft Office.
- Ability to handle conflicting and multiple priorities, superior organizational and time management skills.
- Ability to resolve conflict, apply an entrepreneurial approach to complex problem solving, create plans and materials where few parameters are provided.
To be successful in this role you will be:
- Efficient
- Goal oriented
- Organized
- Self-directed
- Tactful
Closing Date: 10/06/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 17 -- $109,761. with an annual step progression to a maximum of $140,365. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
