Company Description
We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 2,800 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.
Job Description
We are seeking a detail-oriented and efficient Administrator, Office Management to join our team in Mississauga, Canada. You will be involved in the following types of tasks:
Office Management
Assists with ordering, inventorying and addressing employee’s queries regarding office supplies, including stationary, and office equipment
Receives, sorts, distributes and keeps inventory stocks for office supplies, including stationary, and office equipment
Provides basic maintenance of office equipment
Other assignments such as filing, photocopying, transcribing and faxing, as deemed necessary
Manages courier shipments
Provides business trip support (hotels, flights booking, supportive business trips documentation and reporting to Accounting)
Work with Office Management on event planning including but not limited to regular social events, external events, holiday parties, offsite retreats in partnership with internal events team.
Communication
Receives, provides basic and accurate information and routes all incoming calls, visitors, couriers, and correspondence.
Administration
Prepares and maintains various administrative reports, at discretion of Office/Country Manager
Provides miscellaneous administrative support to Office/Country Manager
Assists accounting with basic administrative tasks when requested
Office Security, health and safety
Maintains office security by following safety procedures and controlling access via the reception desk (monitors logbook and access cards issues visitor passes)
Issue Key cards and maintain logs for new employees to ensure secure access to the office.
Assists with administrative duties relating to health and safety
Other Adhoc duties as assigned
Qualifications
College or university degree, or an equivalent combination of education, training, and experience
Previous administrative experience for 2+ years
Experience working in an international company desired
Prior experience with facility management preferred
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong written and verbal communication skills
Excellent organizational and time management abilities
Ability to multitask and prioritize effectively in a fast-paced environment
Problem-solving skills and attention to detail
Additional Information
All your information will be kept confidential according to EEO guidelines.
